Welcome > Set up extraction > Format Locator > Insert a dictionary

Insert a dictionary

Dictionaries can supplement format definitions by providing a list of words to search for and in some situations, to replace.

For example, a format definition requires a list of unique cost codes to be specified as possible search values. The list would be too long to add to format definition, so you can insert a dictionary containing the codes instead.

Another example would be a dictionary set up to replace month names. So "January" maps to "01", "February" maps to "02", and so forth through "December" that maps to "12". You can then add a format definition using that dictionary to capture the day and year, enabling "January 3, 2013" to be returned as "01 3, 2013".

Note To insert a dictionary into an existing format definition, you need to add the dictionary to the project using the dictionary options. If the project already includes the dictionary, you do not need to add it again.

You can insert a dictionary by following these steps:

  1. Open the locator properties.
  2. On the Format Definitions tab, in the Formats group, click Dictionaries.
  3. Click Dictionary Settings.

    The Dictionary tab in the Project Settings window is displayed.

  4. From the list, select the dictionary to insert. If no dictionaries are present, add the required dictionary.
  5. Open a test document and click Test to test your settings.
  6. Optionally, configure the keywords and regions.
  7. Optionally, click Close to close the locator properties window.
  8. Save the changes to your project.