Normalize the image source file structure

XDocuments contain all of the necessary information about their corresponding source files.

To normalize the image source file structure means to reorganize the source files so that they reflect the structure of the XDocument as follows:

  • A normalized single-page XDocument contains extraction data, and other relevant data for a TIFF file with exactly one page.

  • A normalized multi-page XDocument contains extraction data, and other relevant data for a multi-page TIFF file with exactly the same number of pages as the XDocument, in the exact order as in the XDocument.

Consider the following notes about normalizing the source file structure:

  • All image files are converted into TIFF images during normalization.

  • Normalization only works for XDocuments that represent image files. XDocuments that represent TXT or PDF files cannot be normalized.

  • Because an image file can be referenced by more than one XDocument, the original file is not changed. This is to avoid corrupting the other XDocuments. Instead, a new image file is created. If an XDocument already has a normalized structure then a new image file is not created.

  • If you select to perform normalization, image files are deleted if they are not used by an XDocument in the current document set.

    Important Any XDocument that represents one or more deleted image file produces an error when displayed.
  • To keep XDocuments consistent, all changed XDocuments and the batch/root folder are automatically saved after normalizing. This also includes any changes that where applied to the document subset prior to normalization.

You can normalize your image source file structure by following these steps:

  1. Open the Documents window if it is not already open.
  2. If a different view is in use, switch to the Hierarchy view Documents Window - Hierarchy View icon.
    Note The Hierarchy view is available only for test sets or benchmark sets when the default document subset is selected. If any other document subset is selected, the Hierarchy View Documents Window - Hierarchy View icon toolbar option is not available.
  3. Select one or more documents whose source file structure needs normalization.
  4. On the document shortcut menu, select Edit > Normalize Source File Structure.
    Note The Normalize Source File Structure menu item is available only for the document's shortcut menu. If your selection includes a page or folder, the menu item is disabled.

    A message box is displayed.

  5. Click OK to confirm normalization. Alternatively, click Cancel to close the window without normalizing the source file structure.

    After clicking OK, a progress window is displayed. After all documents are normalized, a message box is displayed that lists the status of the document(s) and the number of deleted obsolete image files.

  6. Click OK to close the message box.