The Field profile dialog: Activation settings

To access this dialog:

  1. Using Manager, open the invoice profile.
  2. If you are going to edit the settings, make sure the invoice profile is inactive.
  3. Open a single item field profile.
  4. Click Options.

Use these settings to specify field activation. These settings are available for single item fields in the Options settings:

Optional  Interpret looks for the field on all invoices. If the field is found, the program interprets it. If not, Interpret sets the field status to Complete. In Verify, the field is shown as Complete and has no value.
Inactive  The field is not shown in any production module.

Note Starting with Kofax ReadSoft Invoices 5-6, an important change was made compared to previous versions: Inactive amount fields, which were previously transferred with the value 0.00, now contain a null value like other kinds of inactive fields, such as text fields.

If neither of the above settings is selected, then the field is required—except if you change the Optional and Inactive settings for specific suppliers, which you can do when you optimize invoice definitions.