Capture German bank account numbers

You can include German bank account information in your invoice profile using single item fields (recommended) or table fields. The advantage of using a bank account table is that you can include more than four bank account numbers, which is the limit for single item fields. However, few invoices contain that many bank account numbers.

The table below describes what happens during verification of German bank account numbers. Approximately the same can be expected when verifying bank account data from other countries, with the exception of (1) the DCL used to find German bank account data, and (2) the check that ensures that the combination of German clearing number (BLZ) and account number is valid.

Assumptions:

  • The bank account information is set up as single item fields.
  • Freeform is not activated.
  • Reinterpret can be selected or not – it does not matter.
  
Invoice definition > No invoice definition (i.e. new invoice); bank account fields not learned Invoice definition exists; bank account fields were learned in Interpret You select a new invoice definition or change the supplier in Verify to an existing one with an associated invoice definition You specify a new supplier in Verify
Field profile settings listed below
 Supplier field selected;No interpretation selected No interpretation. Kofax ReadSoft Invoices uses the bank account data from the field definitions and sets the status to Complete (green). Kofax ReadSoft Invoices clears field values, uses the bank account data from the field definitions, and sets the field status to Complete (green). Kofax ReadSoft Invoices clears the bank account field values.
Supplier field selected; No interpretation not selected Kofax ReadSoft Invoices searches for bank account data via DCL and checks if the combination of BLZ and account number is valid.

If the check fails, the field values are deleted. If the check succeeds, status is set to Complete (green).

If no info is found and the field is mandatory(that is, Optional is not selected), status is yellow.

Kofax ReadSoft Invoices uses the bank account data from the field definitions. If that info matches what is found on the invoice, status is set to Complete (green). Otherwise, status is yellow. Kofax ReadSoft Invoices clears the bank account field values, reinterprets them, and compares with the bank account data from the newly selected definition.

If the bank account data on the invoice matches that from the selected definition, status is set to Complete (green). If not, status is yellow.

Kofax ReadSoft Invoices clears the bank account field values, reinterprets them, and checks if the combination of BLZ and account number is valid. If so, status is set to Complete (green).

This is the same as when an invoice is interpreted for the first time.

Supplier field not selected; No interpretation selected No interpretation. Mandatory fields are yellow. Optional fields are set to Complete (green). No interpretation. Mandatory fields are yellow. Optional fields are set to Complete (green). No interpretation. Mandatory fields are yellow. Optional fields are set to Complete (green). No interpretation. Mandatory fields are yellow. Optional fields are set to Complete (green).
Supplier field not selected; No interpretation not selected Kofax ReadSoft Invoices searches for bank account data via DCL and checks if the combination of BLZ and account number is valid.

If the check succeeds, status is set to Complete (green).

If no info is found and the field is mandatory, status is yellow.

Kofax ReadSoft Invoices searches for bank account data using the field definitions (value, position, title). If bank account data is found, Kofax ReadSoft Invoices checks if the combination of BLZ and account number is valid. If so, status is set to Complete (green).
Note If the bank account fields are learned, no freeform search is done, even if Freeform is activated.
Kofax ReadSoft Invoices clears the bank account field values, reinterprets them, and then searches for bank account data using the field definitions (value, position, title).

If bank account data is not found, Kofax ReadSoft Invoices searches for it via DCL.

If Kofax ReadSoft Invoices finds the bank account data (whether using the field definitions or via DCL), it checks if the combination of BLZ and account number is valid. If so, status is set to Complete (green).

If bank account data is not found, the fields remain empty.

Bank account field values are left untouched; the same values are on the invoice. You must create a new invoice definition.