The Job description dialog: Output settings
To access this dialog:
|Path to output directory||Type the path to the output directory, or click the browse button and navigate to the appropriate folder.|
|Create subdirectory for each day||Creates a separate subdirectory every day.|
|Create subdirectory for each buyer||Creates a separate subdirectory for each buyer when sorting invoice data to transfer by buyer.|
|Temporarily rename working file||Temporarily changes the name of the working
file in the output folder by adding .working to the existing
file name. (If a file is called
filename.txt, this setting temporarily renames
that file to
filename.txt.working.) The file name reverts to
its original name when transfer is complete. The purpose is so that integrated
add-ons only have to work with completed files. This option is disabled by
Note that this is not necessary for XML invoices, because when transferring data to XML output, invoice data is already stored in the user's temporary folder (%temp%). This means that it is not possible for add-ons to access incomplete files since they are not aware of the location of the temp folder.
|Single output file|
|Single output file||Transfers invoice data to a single file.|
|File name||Type the name of the file you want
Kofax ReadSoft Invoices
to transfer the data to.
To avoid overwriting existing transfer files, you can use an asterisk as an extension when you indicate the file name (filename.*) in the File name box. When you do this, Kofax ReadSoft Invoices creates a unique extension for each transfer.
The first character in the extension indicates the day of the month (1 to 9 for the first nine days of the month, or A for 10, B for 11, C for 12, etc.), and the second and third characters are a two-digit index (01 to 99) that Kofax ReadSoft Invoices increments automatically.
|Append to existing file||Adds new data to the end of an existing transfer file.|
|Multiple output files|
|Multiple output files||Transfers
invoice data to multiple output files depending on
the options selected below.
Multiple output files is selected automatically when you select XML output in the General settings. This ensures that a fixed number of invoices is saved in each XML file. However, you can adjust that fixed number using the Max. invoices in each file setting.
|Max. invoices in each file||A new output file is created each time the current output file achieves the number of invoices specified here.|
|File name creation||Specifies whether to use the GUID or the time when naming the output file.|
|Extension||Specifies the extension to use when creating
the output file. The available formats are:
XML output in the General settings, the output will be in XML format as described here. There is no need to select XML in this dialog.If you select
If you do not select XML output in the General settings, the output will be in XML format only if you edit the standard transaction description associated with the invoice profile in a way that results in XML. You cannot use the Output format settings XML output transformation and XSL transformation file name to get your desired XML output.
User-defined extensions are also acceptable.