Manage Profiles dialog box

Profiles are used to configure many different Output Manager settings. This dialog provides a central place for managing all Output Manager profiles.

Profiles are available to any Output Manager service running on any server. Two Output Manager Output Services running on separate different servers can use the same profiles.

You can access this dialog box by click Tools > Profile Manager in the Output Manager Console. This dialog is also launched to manage specific profile types from various configuration dialogs.

Option Description
Profile type This option displays the profile types. Once a profile type is selected, all profiles of that type are displayed in the grid. You can create and manage the profiles as necessary. The following profile types are available:
  • Advanced Costing — Used to associate costs with specific printing material and options.
  • Allowances — Used to restrict users to specific printing and copying balances and how often they are refreshed.
  • Desktop Client — Used to configure how users may interact with the Desktop Client.
  • Device — Used to configure billing account prompts that can occur before releasing jobs or at login.
  • Document Library — Used to specify what library folder to use when documents are sent to the Document Library. Additionally, specifies the file store, any notifications, and how long to keep the documents before deleting.
  • Document Owner Mapping — Used to map document owner data to Output Manager document properties.
  • Document Properties — Used to map header data to Output Manager document properties. Only advanced users and professional service engineers should configure this.
  • Error Handling — Used to specify what should happen to destinations when an error is detected via SNMP or during transmission of a document.
  • Failover — Used to specify what should happen to documents if they are sent to an inaccessible destination. Included in the failover profiles is the ability to pick alternate destinations where the documents can be routed.
  • Headers From Data — This profile consists of information that Output Manager can extract from specified locations within the actual document data. This is used in conjunction with the Document Properties Profile and only advanced users and professional service engineers should configure this.
  • Job Parsing — This profile configures information to be extracted from Postscript, PDF, and PCL documents. This is used in conjunction with the Document Properties Profile and only advanced users and professional service engineers should configure this.
  • Job Status Mapping — Used to map job status columns and values to known Output Manager columns and values.
  • Job Ticket — These profiles contain information about the document and/or how the document should be treated. This profile is used in conjunction with the Document Properties Profile and only advanced users and professional service engineers should configure this.
  • MFP ACL — Used to specify what MFP functionality is allowed.
  • MFP Kiosk Preferences — Used to specify what document properties are available on the kiosk and in what order.
  • Native Header — These profiles contain information that arrives as part of the transmission protocol used to receive documents. This profile is used in conjunction with the Document Properties Profile and only advanced users and professional service engineers should configure this.
  • Notification — Used to specify which events generate notifications (document arrives, prints successfully, prints on failover destination, or is in error state), the type of notification for each event (email or pop-up), the text of notifications for each event, and who should get notified.
  • Outbound Email — Used to configure how email notifications are to connect to the email server, and specify how the sender and Reply to address appears. These profiles are used business rules, alert rules, and in Notification Profiles.
  • Output Process — Used to modify document data while sending a document to a destination. An output process contain a predefined set of actions which impacts a document as it is being sent to a destination. Examples include search and replace, setting finishing options, inserting overlays, and so on. Output processes can be associated with destinations or documents. If associated with a destination, any document being sent to the respective destination goes through the process. If associated with the document, the process is executed no matter which destination the document goes to.
  • Printer Family —  Output Manager includes printer families. Printer family profiles are used to group printers of the same type. These profiles can be selected in Output Manager to have an action only occur for the printers in that specific printer family. This allows Output Manager to use printer specific commands that are associated with our common commands.
  • Source Properties — Used to configure what print preferences/document properties are supported by AutoStore, Windows queues, and Web Upload sources. You can also select the settings that are allowed for a particular property. These settings determine what is available to the user in the dialogs where properties are configured for the source.
  • User Print Rules — Used to configure restrictions for users and groups based on the type of document being printed. For example, precluding color printer, or documents that exceed a certain number of pages.
  • Windows Queue Print Rules — Used to configure restrictions for Windows Queues based on the type of document being printed. For example, precluding color printer, or documents that exceed a certain number of pages.
  • Workstation Advanced Costing — Used to associate costs with specific printing material and options for a workstation.
Profiles grid Lists all of the defined profiles for the selected profile type.
  • Profile Name column — Displays the name of the profile.
  • Description column — Displays a description of the profile.
New Click this button to create a new profile. The dialog box that opens varies depending on the selected profile type:
  • Advanced Costing  Profile
  • Allowances Profile
  • Desktop Client Profile
  • Device Profile
  • Document Library  Profile
  • Document Owner Mapping  Profile
  • Document Properties Profile
  • Error Handling Profile
  • Failover  Profile
  • Headers From Data Profile
  • Job Parsing Profile
  • Job Status Mapping Profile
  • Job Ticket Profile
  • MFP ACL Profile
  • MFP Kiosk  Profile
  • Native Header Profile
  • Notification Profile
  • Outbound Email Profile
  • Output Process Profile
  • Printer Family Profile
  • Source Properties Profile
  • User Print Rules Profile
  • Windows Queue Print Rules Profile
  • Workstation Advanced Costing Profile
Edit Click this button to open the selected profile for modification. The dialog box that opens varies depending on the selected profile type.
Delete Click this button to delete the selected profile. This is only enabled if the selected profile is not a system (or default) profile.
Rename Click this button to rename the selected profile. This is only enabled if the selected profile is not a system (or default) profile.
Copy Click this button to create a copy of the selected profile and adds it to the Profiles grid.
Import Click this button to import a profile. The file must be a previously exported Output Manager profile in XML format.
Export Click this button to export a profile. Exported profile files contain the profile name, type, description, and the profile data in an XML format. The exported profiles can be imported into another Output Manager.