User Print Rules Manager dialog box

Administrators can use this dialog box to create advanced print management rules for users and groups. Rules are configured by selecting an event and then configuring the document process that will be performed when that event occurs. Examples of user print rules are precluding color printing and documents that exceed a certain number of pages.

Rules grid

The rules grid lists all of the defined print management rules in the order that they will be processed. When you select a rule, it is displayed for preview below the grid. The rules grid is editable. Use the following procedures from the rules grid:

  • To specify whether the rule is enabled or disabled, use the check box in the Enabled column.
  • To rename a rule, click the Name cell and make the change.
  • To modify the rule description, click the Description cell and make the change.
  • To change the follow-on action, click the Follow-on Action cell and select the action you want to take after this rule has been processed. You can continue processing rules or choose not to process any additional rules.

The following buttons are displayed below the grid:

  • Add button — Creates a new print management rule. This opens the New User Print Rule dialog box.
  • Modify button — Modifies the selected print management rule. This opens the Edit User Print Rule dialog box.
  • Remove button — Deletes the selected print management rule.
  • Copy button — Creates a copy of the selected rule. Click the Name cell of the new rule to rename it.
  • Move Up button — Reorders the rules by moving the selected rule up.
  • Move Down button — Reorders the rules by moving the selected rule down.

Rule preview

Displays a preview of the selected rule.