Typical user workflows

This section describes how to login to the Unified Client for Brother and use its screens and features on the device. This section also provides information about entering billing codes and using campus cards.

If your administrator has enabled account limit enforcement, and/or color quotas, and/or billing codes, read the following paragraphs before you use the Unified Client for Brother.

Account limits – Account limits ensure that you have sufficient funds in your account to pay for print/copy jobs before the jobs are released from the queue. As you release print/copy jobs, the software continuously checks your output against your estimated account balance. If the total cost of selected documents is more than your estimated available fund balance, the server will not release the print jobs. Upon logging in, you will see the limit number next to the user's name. When this limit is reached, the device will block the functionality and the device native error message will pop up. After you add funds to your account, you can login again to release your jobs. If color print/copy is disabled or the color quota is 0, the limit number will be calculated based on the monochrome print/copy limit. If both color and monochrome print/copy are enabled, the limit number is decided to be the minimum value between the two.

You are able to overcharge your account by the amount of your balance at login if you perform both print and copy jobs during the same session since the amount is only deducted from your balance until you log out.

Billing Codes – A billing code is a unique combination of characters that represent a charge-back group. You can assign your transactions to a particular code, and Equitrac tracks the characteristics of copy or print jobs assigned to the code.

Color quota – Color quotas are used to limit the amount of color copying and printing that you can produce. As you copy or print, the Unified Client for Brother compares your output to your color quota balance (in number of pages). Once you reach the quota, the application disables the color function on the device. If you still have funds remaining in your account, you can switch settings to black and white and continue to produce black & white copies or print black & white documents only. You are able to produce color output only when your color quota is reset on the server.