Configuring Available MFP Functions

The functions that are available, how they are displayed, and to which users these functions are presented, is dependent upon various configuration options. When determining which workflows are available to the user, consider:

  • The licensing applied to the device. Scan workflows, except those using Scan-to-Me, require an Equitrac Capture and Send license. You must obtain a license per device to enable these options.
  • Workflow and Workflow Container Settings for the device. For functions to appear, they must be correctly set in System Manger using Workflows and Workflow Containers. They can then be ordered and enabled as required by the administrator. The Launcher and Quick Shortcuts bar containers govern which items appear on the Launcher screen and Quick Shortcuts bar list. These containers cannot be removed. Other containers, such as the Scan container are supplied for your convenience, and can be removed or added as needed. Although containers may have workflow associations, actual workflows are only available if the related features are configured, licensed and available to the user based on global and departmental settings (see below). For detailed instructions on how to use Workflows and Workflow Containers, see the Equitrac Office or Equitrac Express Administration Guide.
  • Global or departmental settings. Within Workflows or Workflow containers, you can set functions to be accessible by any logged in user (a global setting), or by the logged in user’s specific department (a department setting, which acts as a subset of valid users to allow more granular control over which functions a user is able to access).