Configure Follow-You printing

To configure Follow-You Printing settings, do the following:
  1. Add MFP device in Windows:
    1. Use the Windows Operating System’s Add Printer functionality to create the printer definition to use a standard TCP/IP printer port (choose Device type, add hostname, and add Port name). The first time a user prints to the device, the print queue is created automatically.
      Only a Fully Qualified Domain Name (FQDN) of the MFP can be used while adding a printer to the print server. The hostname is required to prevent a 501 error for a printing job on MFP.
    2. To register the device in the Equitrac database send a test print to the device.
    3. Open Equitrac System Manager, and switch to Devices. Within 30 seconds to a minute after registering the device, the device appears in System Manager. If you do not see a device, first try refreshing System Manager.
  2. Configure a secure queue:
    1. Enable secure printing on each device queue, and do the following:
      1. Go to Equitrac System Manager > Devices > Standard viewand expand the physical device to view the print queue for that printer.
      2. Click the print queue link to open the Print queue summary dialog box, and then enable the Secure printing option in the Behaviour section.
    2. In the Physical Device Summary dialog box, select the Release documents from pull group option. Type in the name of the Pull group (for example, PullGroupA), then click OK to apply the change (this will be the virtual queue). You only have to type in the name of the Pull group the first time you use it. Afterward, it appears in the list automatically.
      Pull group option is applicable for a multiple printer environment.
    3. Go to the physical device Release documents from pull group and add it to the same group as you have created before.
    4. Verify that the virtual and actual physical devices are in the same pull group.
  3. Configure Follow-You Printing:
    1. In Equitrac System Manager, go to Configuration > DRE/DRC and Follow-You Printing.
    2. Select the Site where you want Follow-You Printing to be accessible from. By default, Site has the <default> as the value.
    3. In the Settings section, select any of the following options:
      If you select a value other than <Default> for Site then only Hide document name in Windows printer window setting is displayed in the Settings section.
      • Cost the job before printing – sets the price to a print job based on its properties
      • Reprice after release – changes the price of a print job if its properties change after it is released
      • Hide document name in Windows print window – select this option if you do not want certain documents (such as confidential) from being viewed in the general print queue
      • Only print released job while user is logged in to device– if the user logs off prior to printing the job, the job is put back into the print queue without being released, and the re-queued print job is not charged to the user
    4. In the Space management section, do the following:
      • Enter the Job expiry time (denoted in hours)
      • Enter the Print distribution job expiry time (denoted in hours)
    5. Select Enabled or Disabled as the global Secure printing default for Follow-You Printing.
    6. Select Retrieve username from PJL setting for applications that insert the PJL string into the print job.
    7. In the Number of ports per I-Queue field, enter the number of printer ports (up to 100) associated with the devices used for I-Queue printing. This configures the number of ports assigned to the Windows print queue and allows multiple print jobs to be processed at the same time.
    8. Click OK to save the settings.