How to enforce color quotas

Ricoh CC can enforce limits on the number of color copies that any user can make, based on their user account quota limits.

When configured to enforce color quotas, the Ricoh CC can disable the MFP when a user exceeds their color copy limit. .

To enable Combined Client for Ricoh to enforce color copy quota limits, do the following:

  1. Open Web System Manager and go to Global Configuration Settings > Accounting and Quotas > Color Quota, Transaction Tracking and Unidentified Documents.
  2. In the Color quota dialog, select Enable color quota.
  3. Select Disable copying on color devices once quota exceeded. This disallows black and white copying, and stops color copies if users exceed their color quota limits. This enforces color copy to stop at the Start of session (if user does not have positive color quota at login), or Never (not enforced).
  4. Enter a Custom message to display to the user when they have exceeded their color quota. Otherwise, the color quota limit warning messages appear that describes the amount of quota needed, the amount of quota available and the account(s) that were checked to confirm quota. Available only if escrow is enabled.
    If the color quota limit warning message displays that the printing should be charged to:
    • Delegator (delegated job): check the color quota of the delegator instead of the user.
    • Both delegated and own jobs in the set: either
      • check the balance of the delegator and the user quota appropriately
      • in the case there is not enough color quota to print, the warning message contains all related accounts, their available quotas and quotas required.
    After dismissing the warning message, you are transferred back to the Follow-You Printing screen where the same set of documents are selected as prior to your print attempt.
  5. Click OK to save any changes.