Typical user workflows

This section describes how to log in to Ricoh PCC and use its screens and features on the MFP. This section also provides information about entering billing codes and using campus cards.

If your administrator has enabled account limit enforcement, and/or color quotas, and/or billing codes, read the following paragraphs before you use Ricoh PCC.

Account limits – Account limits ensure that you have sufficient funds in your account to pay for print jobs before the jobs are released from the queue. As you release print jobs in using Equitrac, the software continuously checks your output against your estimated account balance. If the total cost of printing selected documents is more than your estimated available fund balance, the server will not release the print jobs. Instead, if escrow is enabled in the server settings, an error message appears indicating that the balance is not enough to pay for the printing or copying. After you add funds to your account, you can login again to release your jobs. In the case of copy jobs, the embedded application stops the copy job at the point when the estimated account balance is exceeded, and locks access to the MFP functions. This is available only as a licensable feature in Equitrac Office or Equitrac Express.

Advanced MFPs have a multi-page copy pipeline. The MFP may eject a few pages beyond the account limit on high-speed machines.

Billing Codes – A billing code is a unique combination of characters that represent a charge-back group. You can assign your transactions to a particular code, and Equitrac Office or Equitrac Express tracks the characteristics of copy or print jobs assigned to the code.

Color quota – Color quotas are used to limit the amount of color copying and printing that you can produce. As you copy or print, Ricoh PCC compares your output to your color quota balance (in number of pages). Once you reach the quota, the application disables the color function on the MFP. If you still have funds remaining in your account, you can switch settings to black and white and continue to produce black & white copies or print black & white documents only. You are able to produce color output only when your color quota is reset on the server.