Configure the Guest User Feature

The main function of the Guest user feature is to allow users access to the device without providing regular login credentials. The Guest user can be configured to set specific device functions the user has access to. For example, allow guest user access to print, but deny the use of copy, scan and fax.

If configured for print only, the Guest User is not able to perform other device functions such as Copy, Fax or Scan. Additionally, other Equitrac functions such as Capture and Send should also not be available to the Guest User.

The Standard User who logs on with regular login credentials is allowed to access device functions and Equitrac additional functions dependent on their function access control.

To configure the Guest User button on applicable PCC devices, do the following:

Note: The Guest User button only applies to PCC 4.2.3 (or newer) devices that are pointed at an Equitrac 6.0 server.
  1. In System Configuration, select Global Configuration Settings > Security and Authentication > Guest User.
  2. Enter a name in the Button title field for the Guest button as it appears on the device.
  3. Type a Guest Workflow container name, and verify it.

Note: The Guest workflow container must be configured with a Global scope to be are accessible to all users. See Configuring Workflow Containers.

  1. Enter a Guest user account name and verify it.
  2. Click Save to save the changes and close the Guest user dialog box.
  3. Go to Devices > Embedded Devices.
  4. Click Edit Global Default Settings to open Embedded Devices page.
  5. Select Ricoh PCC4 (or PCC5) from the left pane.
  6. Select the Enable guest user checkbox, and click Apply. This option only applies to PCC 4.2.3 (or newer) devices that are pointing at an Equitrac 6.0 server.
  7. To override the Guest User feature global setting at the device level, do the following:
    1. In System Manager, go to Devices.
    2. Open the Embedded device summary.
    3. Select Enabled or Disabled from the Enable guest user drop-down list to override the global setting. Default uses the global setting from Configuration > Devices > Embedded devices.
    4. Click OK to save the override setting.