Assigning Price Lists

Before assigning a price list, it is important to understand the rules CAS follows to determine which pricing to apply. When Equitrac receives a print request, it evaluates the transaction type requested (e.g. print, copy, scan, or fax). Equitrac then references CAS for a Print Queue price list that matches the requested transaction type. If none is found, Equitrac looks for a price list assigned at the device level that matches the transaction type. If no specific price list is found at either level, the Default price list is used for the requested transaction type. If there is no default price list, Equitrac assumes that the price for the job is $0.00.

It is important to apply a price at the correct level within Equitrac:

  • Assign to a physical device – assign a price list for each transaction type that the device is capable of producing. Some multi-function devices can provide print, copy, scan, and fax support. Others may only provide print, copy, and scan support.
  • Assign to a print queue – assigns the price list to all devices within a print queue. If you setup Windows to hold print jobs within a given queue until after hours, you can assign a "cheaper" price list to the entire queue. Or, you might have several queues all printing to the same set of devices, but one queue holds jobs that are a lesser priority than other queues. If you setup the queue to print these jobs only when there are no jobs waiting in a higher priority queue, you could assign a less expensive price list to jobs generated from that queue.
  • Assign to an embedded device – assigns the price list to a specific embedded device, which applies the price list to all jobs received at that embedded device.

You can assign only one primary price list and one secondary price list to a queue or embedded device. However, you can apply one primary and one secondary price list for each transaction type to a physical device.