Charge to Departments

If you implement departments within Equitrac, you can choose whether transactions are charged to the user account, or to the department. When printing documents, the configured account is charged once, at print time only, and does not charge a user account to release the document.

In System Configuration, select Global Configuration Settings > Accounting and Quotas > Charging, Limits and Precision.

By default, transactions are charged to a user account, even if the user belongs to a department. However, if you want to assign charges to the department that the user belongs to, check Charge to department if available. When a user submits a job request, CAS checks to see if the user is a member of a department. If so, the transaction is verified against the current department balance, and the job request is charged to the department.

Note: If you are using Billing Codes and departments, the charges are assigned to the selected Billing Code, even when Charge to department is enabled.