Learning about the Output Manager Console

The Output Manager Console is the main window for Output Manager. It is primarily used to manage the flow of documents in Output Manager. Access is available to all active, retained, and archived documents. You can also manage and monitor sources (how documents are received into Output Manager) and destinations (where documents can be sent). Administrators can use the Output Manager Console to configure administrative settings such as permissions, billings accounts, and default display settings. Granular security controls allow for varied access to features, depending on the permissions assigned to the logged in user.

This topic is intended to help you learn more about the features of the Output Manager Console window. Descriptions are provided for all of the menu bar and status bar options.

Click the area of the window you want to learn more about.

Output Manager Console Menu bar Status bar Application window Service status lights

Menu bar

The menu bar displays below the title bar.

Menu Command Description
File New
  • Window — Opens the current Output Manager connection in a new window. This window will open inside the current Output Manager Console. The title bar of the first window will be DBM server name 1. Each successive window opened will be numbered accordingly. For example, you could use the first window for the Source application and the second for the Destination application.
    Note: When multiple console windows are opened within a single Output Manager Console, all windows are connected to the same Output Manager DBM Service using the same user name. To have an Output Manager Console with a different user name you must open another Output Manager Console.
  • Connection — Displays the Connect to OM Server dialog box for starting a new Output Manager connection. Your existing connections will remain connected.
  Close Closes any of the open connections. Choose the number that corresponds with the connection you want to close.
  Exit Closes the Output Manager Console.
Note: Output Manager continues to operate in the background after you exit the Output Manager Console. To stop Output Manager operation, you must stop the Output Manager services. Make sure to stop the Output Manager DBM Service last.
View Dest - Sources Window Shows or hides the Destinations or Sources pane, depending on the active application.
  Documents Shows or hides the Documents window.
  OM Instances Displays the Output Manager Instance panel, in which you can choose an instance to manage.
Tools Ad Hoc Rules Allows administrators to create and manage merging and packaging actions. Displays the Alert Rules Manager dialog box.
  Alert Rules Allows administrators to configure advanced alert options for when certain events happen. This is particularly useful for monitoring destination states. Displays the Alert Rules Manager dialog box.
  Business Rules Allows administrators to configure automated document processes. They can create rules with conditions and actions that affect documents. Examples include routing to destinations, transforming to other print languages, assigning to document folders, and editing document properties. Displays the Business Rules Manager dialog box.
  Device Wizard Allows administrators to convert Windows queues to Output Manager sources, detect devices using SNMP, and restore previously converted Windows queues.
  Job Status Manager Opens the Job Status Manager window, which shows documents waiting status updates from a destination. You can check status on a selected job.
  Process Designer Allows administrators to configure output processes. Output processes contain a predefined set of actions which impact a document as it is being sent to a destination. Examples include search and replace, setting finishing options, and inserting overlays. Output processes can be associated with a destination or a document. Displays the Process Designer.
  Profile Manager You can view and work with any type of profile.
  Resource Manager Provides a central way for managing all of the Output Manager resources. Resources are used in business rule and output process actions. Displays the Resource Manager dialog box.
  Schedule Manager Configures a recurring schedule for a task. Tasks can be created to run an ad hoc rule, create reports to save or email, update output history with page counts, import users, or synchronize LDAP and Active Directory users. For more information, see Working with Ad Hoc Rules.
  Universal PS Driver Wizard Invokes a wizard to create Windows queues and OM sources:
  • Add new OM destinations and devices
  • Add new OM destinations to match existing devices
  • Match existing destinations and devices
  Console Security Allows administrators to assign permissions to users and user groups for every major area of the system: Destinations, Sources, Documents, and Administration. These rights control both visibility and which actions can be performed. Displays the Security Configuration dialog box.
  Security Roles Allows administrators to define and modify the security roles of users and groups. The Role Manager utility consists of different types of roles and corresponding security-related permissions that can be granted or denied to each role.
  Message Console Opens the Message Console, which provides a real-time log of all Output Manager activity. For more information, see Learning About the Message Console
  Audit Console Opens the Audit Console, which displays detailed information on user actions. For more information, see Learning About the Audit Console.
  Configure Viewer Opens the Viewer Configuration dialog box for configuring the Viewer utilities you want to use.
  Console Options > Check News Enables or disables the News and Support options in the menu bar. These options connect you to the internet for viewing up-to-date news or support information related to your Output Manager serial number.
  Desktop Client Installation Creates a customized installation (MSI) package to install the OM Desktop Client for a specified DBM server and backup DBM server.
Applications Destinations Displays the Destinations application.
  Sources Displays the Sources application.
  Documents Displays the Documents application.
  Library Displays the Library application.
  Reports Displays the Reports application.
  Devices Displays the Devices application.
  Administration Displays commands to display the Administration applications.
Window Alignment
  • Vertical — Displays all of the open connections vertically, so they can be viewed at the same time.
  • Horizontal — Displays all of the open connections horizontally, so they can be viewed at the same time.
  • Cascade — Displays a cascading view of all open connections.
  1, 2, 3... Allows for easily switching between all open connections. Choose the number that corresponds with the connection you want to view.
Help OM Help Displays the Output Manager Console Help window. The Help window incorporates contents, index, search, and favorites tabs to make it easy for you to find answers to your questions.
  About OM Console Displays program information, version number, and copyright.

The menu bar also has a Themes option that allows you to change the Output Manager design and color scheme.

Service status lights

Service Status Lights

The service status lights display to the right of the menu bar. The lights indicate the status of each monitored service type. Move the pointer over a light to identify its service type and status. You can choose which services influence the status lights in the Manage Product Components Utility. To enable/disable monitoring, select and clear the appropriate check boxes in the Monitored column.

Application window

The Output Manager Console consists of a navigation pane and a console window. The navigation pane displays along the left side of the window, providing quick access to the Destinations, Sources, Documents, Library, Reports, Devices, and Administration applications. You can easily switch between applications by clicking the application buttons at the bottom of the pane. The information that displays in the navigation pane and the console window are different depending on the application you select.

You can customize the navigation pane to see more or fewer buttons, add or remove buttons, or gain more space to display items in the pane. You can customize the console window display by configuring the grid views and showing and hiding the grids from the View menu. If two grids are displayed, you can also adjust the height of the grids by dragging the bar that separates the grids. A grid layout consists of the column size and order, as well as any grid filter applied. Individual grid layouts can be configured and saved as desired. The last applied layouts will persist between OM Console startups.

Searching is also provided in navigation pane tree views and console window grid views. If a tree view displays in the navigation pane, you can search the tree using the controls in the search panel below the tree. For grid views, you can use the controls in the search panel below the grid columns. Another option to search in grid view is to use the search icon in the upper right corner of the grouping column header for Destination, Sources, Documents and Devices grids. It opens a panel that provide a search and highlight the text throughout the current contents in the grid. The search panel can be closed with the X on the left side of the search panel.

Each grid view can display a maximum of 5000 records. If more than 5000 records exist, navigation images below the grid will enable to allow paging through the records. You can select to view the first page, previous page, next page, or last page.

Review the following sections for more specific information on each application.

Status bar

Status Bar

The status bar displays the following information.

Options Descriptions
Output Manager server Displays the name of the current Output Manager server connection. If you have multiple connections open, the status bar will update to show the current connection as you switch between windows.
User name Displays the logged in user name.
Connection Status Displays the status of the connection to the Output Manager DBM Service.