Welcome > PDF Editing > Document operations > Page operations > Use basic page operations

Use basic page operations

Insert existing pages

Important If you insert pages into a PDF already containing Bates stamping, it is not applied to the new pages.

Note See Bates stamping for more information.


Insert Pages icon

  1. Select Insert Pages at Home > Pages or Insert from a context menu or from the Options drop-down list in the Pages panel.

    The Open dialog box appears.

  2. Move to the desired folder (this can be via a Cloud Connector or from a DMS)
  3. Select one or more files from the Open dialog box and click Open.
    Note If you select non-PDF files, they are converted to PDF before insertion.
  4. In the Insert Pages dialog box, click Add to select more files from other folders.
  5. Select an insert location and (in the case of a single contributing file) a page range or a specified page, then click OK.

Insert blank pages

  1. Select New from a context menu or from the Options drop-down list in the Pages panel.
  2. In the New Pages dialog box, select size, orientation and location options.
  3. Define how many blank pages you want to add, then click OK.

Delete pages

Important If you delete, move, or copy pages, the Bates stamping will no longer be consecutive.


Delete icon
  1. Select Delete at Home > Pages or from a context menu or from the Options drop-down list in the Pages panel.
  2. In the Delete Pages dialog box, select current page, a page range or specified pages.

    • Current Page

    • Range

    • Selected

  3. Click OK, then confirm to proceed with the deletion.

    Important Deletion cannot be undone.

Crop pages

With cropping you can remove part of the page area. The file size will not be reduced.

Important Be careful not to remove Bates stamps when cropping pages.

Tip If you want to keep the original file, save it then save it as a renamed file and perform the cropping there.


Crop icon

  1. Click the Crop tool at Edit > Modify.

    The mouse pointer turns to a crosshair.

  2. Draw a rectangle to enclose the desired page part and click Crop again.

    Note Alternatively, cropping can also be initiated from the Options drop-down list in the Pages panel. In this case, the Crop Pages dialog box appears instantly; draw the crop rectangle in the page preview.

    The Crop Pages dialog box appears.

  3. You can resize the rectangle in the preview area, and select options on the right.
    Example
    • Use the Remove White Margins option, for instance to trim presentation slides converted to PDF.
    • Select to crop the current page, selected pages or the whole document.
  4. Click OK.


Undo icon

Use the Undo button at the left of the Edit ribbon if the result is not satisfactory.

Copy or Move pages

Important If you delete, move, or copy pages, the Bates stamping will no longer be consecutive.

Proceed with the preferred steps to move or copy pages using the Page panel. For copying or moving pages between documents, use the Window > Tile command to display multiple documents at the same time with their Pages panels open.

  • To copy pages within a document, press and hold the Ctrl key while dragging the page thumbnails to a new location.

    Note Verify that the plus sign appears while dragging thumbnails as you are copying pages.

  • To copy pages between documents, drag the page thumbnails to a new location.
    Note Verify that the plus sign appears while dragging thumbnails as you are copying pages.
  • To move pages within a document, drag the page thumbnails to a new location.
  • To move pages between documents, press and hold the Ctrl key while dragging the page thumbnails.

Rotate pages

This command is different from View > Page View > Rotate View > Clockwise or Counterclockwise which only temporarily displays a rotated page. See Rotate View for details.


Rotate icon
  1. Select Rotate from a shortcut menu or from the Options drop-down list in the Pages panel to open the Rotate Pages dialog box.
  2. Select a Rotate Angle (90 degrees clockwise or counter-clockwise, or 180 degrees) and a page range.
  3. This rotation becomes permanent when you save the document.

Tip You can rotate objects on a PDF page by 45 degree steps using a shortcut menu, or perform free rotation with the object handle. See Edit Object Tool.

Extract Pages

You can extract one or more pages from a PDF document.

To extract selected pages, select the required page thumbnails in the Pages panel before opening this dialog box.


Extract icon

  1. Select Extract from a shortcut menu or from the Options drop-down list in the Pages panel to open the Extract Pages dialog box.
  2. Select which page or page range to extract.
    • Current Page
    • Range
    • Selected
  3. Optionally, select Delete After Extraction, if you do not need these extracted pages in your original document any more. They will be deleted from the document.

You may not be able to extract pages from a protected PDF file. Select Security > Security > Manage Security and select Modify from the drop-down list to see the security settings of the current document.

You can also extract pages using Home > Tools > Split. That lets you define pages to be extracted not only by page range, but also by a text search, by a bookmark or a bookmark level. See Split for details.