About archiving
Archiving is integrated into Outlook and works for both mail messages and file attachments. The following topics detail various aspect of archiving mail messages in Power PDF.
About archiving or converting mail message files
Mail messages with extensions MSG and EML can be converted to PDF for archiving or other purposes. This can be done even if there is no mailing client on the computer. One or more message files can be imported into Power PDF. MSG and EML and other supported files can be mixed within a multiple selection. Each generated PDF will be placed into a separate instance of Power PDF. The importing to Power PDF can be done in three ways:
- Drag-and-drop one or more files from your desktop into an empty window of Power PDF.
- Use and select All files under file type. Files can be accessed from the local file system or an installed Document Management System (DMS).
- Use and proceed as above.
A second route for conversion of message files to PDF is to use Create Assistant. MSG and EML files can be added to the file list along with any other supported file types. Then different saving options are available, for instance to combine all generated files into one PDF, along with use of profiles and all their associated settings.
Protected Modemust be turned off when the message format uses HTML coding. For messages saved as Plain Text or RTF, Internet Explorer is not needed.
About archiving by integration with a mailing system
This archiving feature is available only if the program is integrated in Microsoft Outlook. With a Typical Installation the mail archiving feature is available by default.
About archiving mail items
In Microsoft Outlook you can archive to PDF using the following tools on the "Kofax PDF" toolbar:
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Archive folder: Archive the currently selected mail folder in the main window to a set of PDF files. This tool is available only in the Outlook main window. |
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Archive mail: Archive the currently selected items to a set of PDF files. |
See About archiving.
Folders can be standard ones (Inbox, Sent Mail, Large Mail, For Follow Up), custom or archive folders, the Calendar, Tasks or Contacts.
The following archiving methods are available
Each calendar appointment, each task or each contact is a separate item.
About archiving mail attachments
The mail attachments are always archived in their original format either into a separate file referenced by a hyperlink or attached to the associated PDF file generated from the mail. See Archiving Mail Attachments for details.
About defining archiving settings
You can define the archiving settings in the Settings dialog box.