Select one of the following options:

• Merge mails into one PDF file: Mail or other items (such as contacts, appointments) are saved into one PDF file. During archiving, you must specify the target folder and the name of the PDF file.

• Archive mails separately: Mail or other items are saved into separate PDF files. During archiving, you must specify only the target folder. The name of the generated PDF files are inherited from the Subject of the mail. To avoid naming conflicts, trailing numbers are used in the generated file names, if necessary. If you select this option and archive your calendar, each appointment appears in a separate PDF file.

• Store mails as PDF Package: Mail or other items are converted into separate PDF files and added to a PDF package. During archiving, you must specify the target folder and the name of the PDF files. Some additional options are available under the Store mails as PDF Package option:

  • Order by: Click the arrow to expand the list, and select a field to sort by the mail messages in the archiving process.

  • Descending: Reverse the sort order specified in the Order by list.

  • Split by mails: Split PDF archive packages. Archiving starts a new package after every 1000 emails by default. Optionally use the text box to change the number of emails per package.

• Add letterhead to each e-mail: E-mail metadata (From, To, Sent, Subject, etc.) is added to each e-mail record.
• Include archival date and timestamp in the heading: Adds the archival date and time to the header.

• Mail attachments: Save files attached to the e-mails as PDF Links or PDF Attachments. When archiving to a package, no selection is necessary.

• Insert separator pages: Enabled only if Append attachment to the PDF file is selected in the Mail attachments list box. Clear the Insert separator pages check box to omit the separator pages between attachments.

• attach original mail to PDF: Add each original mail file to the archive as an attachment.

• Convert all attachments: Always convert all attachments.

• Prompt for selection: Selectively convert PDF or XPS attachments. When you click the PDF Convert button, a dialog box lists all attachments belonging to a message. Select the attachments to convert.

  If the Convert all attachments check box is selected, all attached files are converted. Direct conversion starts when you click OK. This selection has no effect on messages with only one attachment.

• Convert all attachments: Always convert all attachments to PDF format and save them to the previously used location.

• Prompt for selection: When presented with a list of attachments, select which items to convert to PDF format and specify the location where they are saved.