Welcome > PDF Creation > About archiving Outlook items > Archive folders

Archive folders

You can archive complete folders with or without their subfolders in Microsoft Outlook.

Folders can be standard ones (Inbox, Sent Items, Large Mail, For Follow Up...), custom or archive folders, the Calendar, Tasks or Contacts.

To prepare to archive a mail folder proceed with the following steps.

  1. Settings icon Click the Settings tool on the Kofax PDF tab to display the Settings dialog box with the Mail archiving settings panel opened.

    See the Settings dialog box for details.

  2. In the panel, select a PDF version from the Archive Format list.
  3. Select the preferred method under Archive method. See Settings dialog box for details.
  4. To archive also subfolders, select Archive subfolders.
  5. Click OK to close the dialog box.

Create the archive. Follow the process most fits with your preference:

  • Archive the content of the folder into separate files. See Archive Outlook items into separate files for detailed steps.

    Tip When archiving whole folders with a separate PDF generated for each item, the number of generated files is liable to be large. Each calendar appointment, task or contact is considered a separate item. Archiving to a single PDF or a package may be preferable. To avoid archiving unneeded files, make a temporary folder to contain just the needed files and archive that folder.

  • Archive the content of the folder into a single PDF file. See Merge Outlook items into one PDF for detailed steps.

    Note Optionally, select Split by pages and specify the maximal number of pages to include in a single split. Smaller files require fewer resources when opening.

  • Archive the content of the folder into a PDF package. See Create a PDF package from Outlook items for detailed steps.

    Note Optionally, select Split by file size and specify the maximal file size in MB for a single split. Smaller files require fewer resources when opening.