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Create a full text index

After making preparations, you can start to create an index.

Proceed with the following steps to create a full text index.

  1. Select Advanced Processing > Process > Index and select Create Full Text Indexes from the list.

    The Create Full Text Indexes dialog box appears.

  2. Click New.
  3. Type an index definition name in the Title box.
  4. In the Description box, type general words that can properly describe the index.
  5. Add words to the list under Stop Words, to ignore these words when searching.
    1. To add a stop word to the list, type it in the edit box under Stop Word and click Add. Repeat as needed to exclude more words.
    2. To remove a word from the Stop word list (that is, to include it again in the indexing process), select the word, and click Del.

    Common words such as a, the, at, of, and for can be excluded from indexes. Stop words can contain up to 128 characters and are case-sensitive. Excluding such words can make an index 10% to 15% smaller, which will improve search efficiency. However, users cannot search using phrases that contain stop words.

    Note If you pass a Readme file to colleagues along with an index, it should list the excluded stop words.

  6. Add custom terms for the index under Custom Field.
  7. Click Add next to Include Directory to select a folder whose PDF files should be included in the index. Repeat the step to add more folders. If you plan to later move the PDF files with their index to a server or web site, it is better to group them in a single folder.
  8. Click Add next to Exclude Directory to select a subfolder nested in a folder that is listed in the Include directory list. Repeat as desired. The selected subfolders will be excluded from indexing.
  9. Click Build, and then specify the location for the index file. Click Save.

After an index is created, it can be embedded into the current document.