Create and modify a tagged PDF

Tagged PDF files contain metadata that describes the document structure and the order of different document elements (such as pictures, text blocks, columns, titles). Tags make it easier to extract text or graphics from PDF files, and help screen readers to present the file content in the correct order. Accessibility standards may require PDF files to be tagged.

Create tagged PDF files

Access options to create tagged PDF files through a profile in PDF Create Assistant.

  1. Use drag and drop or click Add (Add icon) to build up a file list.
  2. Click Profiles.

    The PDF Create Profiles dialog box appears.

  3. In the Profile selection list, select Tagged PDF. The Tag PDF option is selected by default in this predefined profile.

    Note You can also select any other profiles from the Profile selection box, and turn on the Tag PDF option in the PDF Create Profiles dialog box.

  4. Click OK to save profile settings.
  5. Click Saving to define destination settings.
  6. Start PDF Creation icon Click the Start Creation tool.

    Saving is performed according to the current destination settings. The resulting PDF files are saved either in the source folder, or in a predefined folder, or the Save As dialog box appears.

    An information dialog box displays status info on the creation process and a list of the resulting PDF files with file name, path, file type and date of creation.

  7. The Create PDF Info dialog box displays status info on the creation process and a list of the resulting PDF files with file name, path, file type and date of creation. Click Close to return to the Create PDF window, and then close it.

The tagging algorithm analyzes the content of the PDF file. It detects paragraphs, tables, cells of tables, and (raster) images. If the input file of the application is a PDF file with annotations and / or form fields, these will also be tagged. Typical tag names are <div> for a page and <p> for content judged to be a paragraph.

Add tags to existing files

To add tags to existing documents proceed with the following steps.

  1. Open the document in Power PDF.
  2. Open the Tag panel.
  3. Add tags as detailed in Tags panel.

    Important If you use this command on a tagged PDF file the existing tags will be replaced.

Modify tag information

Various tag-related operations are available in the Tags Panel. Use this to check whether paragraph detection was correct and to merge tags as necessary and add descriptive text to tagged items.

  • Using the tagging feature is not recommended with overlaid or watermarked files. Paragraph and table detection may fail in these cases.

  • Tagging a PDF is a resource-intensive operation that can take several minutes. Press Esc to cancel a tagging process.

  • You can also create tagged PDF files from Word documents. For tagging options use the Tags tab of the Kofax PDF Settings for Word dialog box.

  • Tagged PDF files cannot be generated when selecting the Power PDF printer from a Print dialog box.

  1. Open the document in Power PDF.
  2. Edit object icon Select the Edit object tool at Edit > Modify.
  3. Select an object or a text block, then click Properties on the context sensitive ribbon.

    The Object Properties dialog box shows up.

  4. Click on the Tag page, and examine or modify the tag information assigned to the object.
  5. Click Close.