Log in to a user session

A user session begins when the user logs in with valid credentials through the MFP device interface. Once their login credentials have been authenticated, the user can manage and release documents via Follow-You Printing, or they can access any of the other device features, such as copying, scanning and faxing.

There are two authentication methods available to validate users at a Xerox MFP:

• Local authentication - users are authenticated at the Xerox device. For example, the Xerox Smart Card solution uses local authentication. See Configuring Print Tracking.
• Server-based authentication - users are authenticated by CAS. See Configuring Embedded Devices.

Authenticate through a Smart Card

To authenticate through Xerox Smart Card, do the following:

1. The user inserts their Smart Card into the Xerox supported card reader to open the MFP Login screen.
2. On the Login screen, the user enters their user PIN.
3. If configured in Web System Manager to prompt for a release key on the device, the Release Key screen opens. The user enters the key code and clicks OK to continue.
4. On the All Services screen, the user can access any of the native device features (e.g. copy, scan or fax), of they can touch Custom Services to access Follow-You Printing. See Using Follow-You Printing.

Authenticate through the Equitrac Server

To authenticate through Equitrac, do the following:

1. On the Login screen, the user enters their User ID or swipes their card. If Web System Manager is configured to prompt for Secondary PIN, the user may also need to enter a password. Depending on how Web System Manager is configured, one of the following occurs after user authentication:
   • The MFP All Services screen opens, and the user can proceed to the Follow-You Printing application to release their documents.
   • A Billing Code prompt opens, and the user must enter a billing code before proceeding to Follow-You Printing. If the user has only one associated billing code, then the prompt is suppressed, and the billing code is automatically applied to the job.
2. If prompted for a Billing Code, the user must enter the code on the MFP front panel, or perform a search for the correct Billing Code.
3. Billing codes found through search populate in the field when selected. If billing codes are not a required field, the user can leave the Billing Code field empty and touch OK to continue.
4. If configured in Web System Manager to prompt for a release key on the device, the Release Key screen opens. The user enters the key code and clicks OK to continue.
5. On the All Services screen, the user can access any of the native device features (e.g. copy, scan or fax), of they can touch Custom Services to access Follow-You Printing. See Using Follow-You Printing.