Glossary

The following unique Equitrac terms are used within this guide.

Account Limits: A feature to ensure that sufficient funds are available in an account to pay for print jobs before they are released from the queue. Rules defined on the server for print and copy may present on the device as an account limit.Account limits also impact copy jobs.
Alternate Primary PIN: An ID— a sequence of letters or numbers—that uniquely identifies a user. The Alternate Primary PIN can be data encoded on a magnetic swipe card or entered on the device keypad. The Alternate Primary PIN can be used as an alternate to the Primary PIN.
Authentication: The process of entering a Secondary PIN to gain access to a controlled MFP. In a 1 PIN model, users are identified and authenticated with a single PIN. In a 2 PIN model, users are identified with the Primary PIN, and authenticated with the Secondary PIN.Authentication verifies that the identified user is really that user.
Copy/Scan/Fax Tracking: The ability to track the attributes of a Copy/Scan/Fax job. For example, number of pages, page size, and color. With Lexmark all Copy/Scan/Fax tracking is done by the embedded application and reported to DCE.
Copy Stop: A feature to limit the number of copies a user can make. Copy Stop will terminate copy jobs in real time, as soon as maximum copies are reached. The maximum number of copies is based upon the account limits.
Core Accounting Server (CAS): CAS is a core component of Equitrac. This service controls the accounting database that stores all printer, user, department, transaction and balance information. CAS also verifies users, calculates printing charges and assigns charges to an appropriate user or department.
Device Control Engine (DCE): A core component of Equitrac, DCE handles communication with the embedded applications and terminals.
Device Routing Engine (DRE): A core component of Equitrac, DRE enables document flow from workstations to output devices. When a job is released, DRE captures the job characteristics and communicates the characteristics to CAS.
Authorization: The process by which an authenticated user is permitted or denied access to a device function.
Follow-You Printing: A secure printing feature that holds print jobs in a virtual print queue until the user “pulls” the print job to a selected device. A user can select a particular printer when they submit a print request, then walk to an entirely different compatible device in a predefined pull group, and pull the job to that device.
Force Monochrome: A feature that allows the user to force a color job to print in black & white.
Identification: The process of entering a Primary PIN to gain access to a controlled MFP. Users may use the card reader, or the MFP control panel. Identification tells us who is attempting login without guaranteeing it is that user.
Multi-server Follow-You: A secure printing feature that extends the Equitrac Follow-You functionality to allow users to view and release secure print jobs from different print servers.
Offline: A situation where DCE is not available to the device. Hardware failures, or communication failures on the network can create an offline situation. When CAS is offline, DCE will provide offline support with cached data. When DCE is offline, the Lexmark device goes into offline mode and supports the appropriate login feature based upon server settings.
Print Tracking: The ability to track the attributes of a released network print job. For example, number of pages, page size, and color. With Lexmark all print tracking is done by DRE.
Primary PIN: An ID— a sequence of letters or numbers—that uniquely identifies a user. The Primary PIN can be data encoded on a magnetic swipe card or entered on the MFP device keypad.
Print & Save: A feature that allows a user to print a job without deleting it from the Equitrac print queue.
Release Key: An Equitrac feature that lets users assign an alpha-numeric key value to their document when they submit a print request. When any user wishes to print the document they can find it by supplying the correct Release key.
Secondary PIN: Typically is a password used to authenticate the user when used in conjunction with a Primary PIN or Alternate PIN. Secondary PINs may be optional.
Secure Document Release (SDR): A feature that holds network print jobs in a secure virtual print queue. Users must authenticate at an MFP to release jobs from the secure queue. The goal of secure printing is to ensure that confidential information does not sit at an output device for public consumption.