Sender identification information can be included/excluded in the process log for documents to help you know if/how the sender for the document was identified.

The process log contains entries like these depending on the results of the identification:

• Found Name (at least 10 characters) for SupplierID = xxxxx  -   (displayed if a match was found in the name column in the master data for the sender with ID xxxxx)
• Found Postal Code:<value>, City: <name of city>, Po box: <value> for SupplierID = <xxxxx> -  (in this case, matches for three columns in the master data for the sender with ID xxxxx were found)
• Found Phone Number for SupplierID = xxxxx  -  (a match for the phone number was found in the master data for sender with ID xxxxx)
• Identified as definition = yyyy (SupplierID = xxxxx) - (the document was identified with a definition (yyyy) that had the sender (xxxxx) connected to it)
• Found Bank Account for SupplierID = xxxxx -  (the bank account for the sender with ID xxxxx was found in the master data)
• Found VAT registration number for SupplierID = xxxxx  -  (the VAT registration number for the sender with ID xxxxx was found in the master data)
• Found VATReg and Postal Code for SupplierID = xxxxx  -  (the VATReg and postal code for the sender with ID xxxxx was found in the master data)
• X sender(s) suppressed for being similar to receivers.
• Acme Inc (EF5439964A) - Found Phone number: 1-414-555-1212, Fax number: 1-414-555-1201
• Found Street and City (spatial analysis) for SupplierID = xxxxx

For each of these results, the sender is matched with varying degrees of accuracy depending on what was used to identify it. In the last example above, for example, the match was established by street and city only which may not establish an exact match if multiple senders happen to be located on the same street in a certain city.

Process log example where no sender has been found

Information as seen in the Process log for a document for which no sender was found in the master data:

• Interpret    2012-12-05 09:11:17   administrator   Interpreted
  • Sender not identified
• Interpret    2012-12-05 09:11:17   administrator   Interpreted

Process log example in which sender identification information has been found for multiple senders

Information as seen in the Process log for an XML invoice:

• Interpret    2013-06-20 08:54:27    administrator    Interpreted
  • No matching document definition
  • Found Bank account: 221-1555 for SupplierID = 58
  • ...1 more supplier(s) found.
  • Sender not identified.
• Interpret    2013-06-20 08:54:27    administrator    Interpreted

What does this mean?

• The document could not be matched with an existing document definition.
• Two sender candidates were found in the master data for the bank account and sender ID. Up to three additional senders can be listed here.
• Because an exact match could not be established, the sender could not be identified.

Process log example where a unique sender was not found

• Interpret   2013-05-19 13:29:00   administrator   Interpreted
  • No matching document definition
  • Found Postal code: 53204, City: Milwaukee, Po box: 36450 for SupplierID = 540
• Interpret   2013-05-19 13:29:00   administrator   Interpreted

What does this mean?

• The document could not be matched with an existing document definition.
• A postal code, city, and PO box was found in connection with a specific sender ID.