• Automatic data capture replaces the extensive work needed to manually register information from a document. Whether your documents arrive as paper documents, via the internet, email, or in files; Kofax ReadSoft Entrance handles them all.
• Via integration with your financial system, the document can be supplemented with different types of information, regarding, for example, senders and coding.
• The interpreted document can also be registered in your financial system and sorted by its arrival date. The complete electronic document is transferred from Kofax ReadSoft Entrance to your archive and workflow system. From there, the document can be distributed electronically for coding and authorization.

Kofax ReadSoft Entrance uses new technology within the areas of image character recognition (ICR) and image-based information management.

Kofax ReadSoft Entrance have always been viewed as too difficult to interpret electronically. However, Kofax ReadSoft Entrance incorporates an adaptive learning technique to identify documents so that it can recognize new and old senders. Kofax ReadSoft Entrance learns the appearance and image layout of a document and saves this the first time the document is interpreted. When an document from a known sender is read, it can be interpreted according to key characteristics collected from the previously saved documents. In other words, the system automatically administers different senders and their documents.

The Scan module controls the scanner and the reading of the documents into the computer. Details it can handle include:

• Endorsing each document with a number as it is scanned
• Appendices or attachments to documents
• Batches, or stacks of documents that you process together
• Multi-page invoices

In addition, Kofax ReadSoft Entrance has advanced integrated functions for image enhancement. This is often necessary for documents that might have varying appearances with colored patterns.

Kofax ReadSoft Entrance identifies different senders by finding and interpreting a unique identifier on each document and matching it to one included in the document definition database. Common identifiers are account numbers and company logos that are different for every sender.

After a document is identified, the program finds and interprets data according to a predefined template, an document definition. Even data in lists of items is found and interpreted. There is comprehensive support for checking and validating an interpreted result.

The adaptive interpreter notices when it finds an unknown document, that is, a document with an unknown identifier. With the help of unique ICR functionality, the Interpret module searches for data on the unknown document.

Kofax ReadSoft Entrance can also identify unknown documents using a sender registry.

The interpreted information is validated by the Verify module according to internal routines and tables and/or online against your financial system. This is done quickly and securely. The user-friendly interface allows Verify operators to work efficiently using a wide range of functions.

Use the Transfer module to transfer data from processed documents to a target system via a transfer file. The target system can be an archive, workflow or financial system. The target system can be another application in the same computer as Kofax ReadSoft Entrance or in another computer.

In a complete solution for electronic document processing, it is essential to integrate all applications. Kofax ReadSoft Entrance can access and transfer information in the financial system. This can be done as fields are read or when the entire document is ready. The program also passes information to archive and workflow systems for the continued handling of the documents. Kofax ReadSoft Entrance can be integrated with most financial and archive and workflow systems on the market.

You can use Kofax ReadSoft Entrance to capture the information on documents that arrive at your company and pass the data to your financial system. You can also electronically archive the images of the documents in your image archiving system.

Kofax ReadSoft Entrance is a key component for creating a fully electronic document and payment handling system at your company. You can integrate the program closely with your other systems in order to implement a paper-free document handling and payment system.

Of course, you do not need a fully electronic system to realize major advantages from using Kofax ReadSoft Entrance. The program frees up resources since it replaces manual data entry. It increases the accuracy of data entry and makes it possible for you to automate more and more of your document and payment processing as time passes.

Kofax ReadSoft Entrance is easy to integrate with your other systems using standard program interfaces.

Kofax ReadSoft Entrance has a flexible modular design consisting of six separate modules with a user-friendly interface. Since the processes are asynchronous and independent of each other, the modules can be run separately or simultaneously, either on one computer or in a network. Work can therefore be planned to optimize computer capacity and personnel efficiency.

Manager

Scan

Interpret

Verify

Transfer

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