Invoices with appendices: Overview

Some documents include one or more pages of additional information such as work descriptions, order descriptions, and so on. These additional pages that follow the actual document are referred to as appendices. Appendices always have a different appearance than document pages.

ReadSoft Entrance does not capture information that appears on the appendices. However, you can save the images of the appendices.

Scanning

You can scan in the same Scan job all your documents, both those with appendices and those without. You can even include them in batches.

Interpreting

Interpret can decide if a document has appendices or not, by comparing the appearance of the first page and the last page. How this works.

If there are appendices, only the first page of the document is interpreted. Interpret treats all the rest of the pages as appendix pages.

Verifying

The operator can select the actual last document page. ReadSoft Entrance can then interpret fields on all the document pages.

Processing documents with appendices

To process documents that have appendices:

  1. In the Scan job description, you specify that at least one document has appendices.
  2. In the standard transaction, you can include system variables that describe the appendices, namely #Appendices and/or #Pages.
  3. When preparing the documents to be scanned, you have to insert a blank sheet of paper between all documents in the job. This is required even if only one document has appendices.

    For this reason, you may want to process documents that have appendices separately. You can run a separate job for them instead of mixing them with single-page documents.

  4. The Verify operator can view all the document and appendix pages.
  5. The operator can mark any front page as the last document page. Verify then interprets the document pages.
    If a field occurs on a page from which ReadSoft Entrance does not capture data, the Verify operator can type the value while verifying the document.