Invoices with appendices: Overview
Some invoices include one or more pages of additional information such as work descriptions, order descriptions, and so on. These additional pages that follow the actual invoice are referred to as appendices. Appendices always have a different appearance than invoice pages.
Kofax ReadSoft Invoices does not capture information that appears on the appendices. However, you can save the images of the appendices.
You can scan in the same Scan job all your invoices, both those with appendices and those without. You can even include them in batches.
Interpret can decide if an invoice has appendices or not, by comparing the appearance of the first page and the last page. How this works.
If there are appendices, only the first page of the invoice is interpreted. Interpret treats all the rest of the pages as appendix pages.
The operator can select the actual last invoice page. Kofax ReadSoft Invoices can then interpret fields on all the invoice pages.
Processing invoices with appendices
To process invoices that have appendices:
- In the Scan job description, you specify that at least one invoice has appendices.
- In the standard transaction, you can include system variables that describe the appendices, namely #Appendices and/or #Pages.
When preparing the
invoices to be scanned, you have to insert a blank
sheet of paper between all
invoices in the job. This is required even if only
invoice has appendices.
For this reason, you may want to process invoices that have appendices separately. You can run a separate job for them instead of mixing them with single-page invoices.
- The Verify operator can view all the invoice and appendix pages.
The operator can mark any front page as the last
invoice page. Verify then interprets the
If a field occurs on a page from which Kofax ReadSoft Invoices does not capture data, the Verify operator can type the value while verifying the invoice.