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Validation of supplier information

All invoices sent to you are checked against your list of blocked suppliers. If you block a supplier and they try to send you an invoice, they receive a message "You are blocked as a supplier by the receiving member." The invoice is then saved to drafts. Nonetheless, invoices transferred from business systems may still come through. At the recipient side, they are suspended and stored on the Rejected tab.

Restrict invoice senders (create a white list)

You can enable receiving invoices only from the suppliers you have added.

We recommend that you use a white list in very specific security-driven cases only. Using a black list is less error-prone.

  1. Under Validation of supplier information, select Receive invoices only from suppliers whose identifier or payment method are on your supplier list.

    Suppliers not on your list will not be able to send you invoices through Kofax Invoice Portal.

  2. Click Save at the bottom of the page.

Block suppliers (create a black list)

  1. Under Validation of supplier information, click Click here.

    A page with the list of your blocked suppliers appears.

  2. Click New line.
  3. Select the country and identifier type.
  4. In the Identifier field, enter the supplier's identifier.

    For example, if you select the organization number as the identifier type, then type that number.

  5. (Optional) Specify the payment method by selecting the payment type and then providing the account number.
  6. (Optional) Type the reason why you are blocking the supplier.

    This message is not displayed to the supplier.

  7. Click Save.

Unblock suppliers

  1. Under Validation of supplier information, click Click here.

    A page with the list of your blocked suppliers appears.

  2. Under Blocked suppliers, find the supplier to unblock and click the Delete button.
  3. Click Yes to confirm that you want to unblock the supplier.