Email Form dialog box

Add an email form when your workflow requires a document to be sent to an email destination. Use the following tabs to configure the email form:

General tab

Scan Setting tab

Fields tab

Components tab

General tab

Field Name	Description
Form name	The name of the email form that appears on the Ricoh MFP.
Icon file	Browse to the folder location that contains the icon to be displayed on the MFP device panel for this menu entry. The images supported are Windows BMP images with 2 or 256 colors. The maximum image size should be 260 pixels wide by 85 pixels tall. The recommended image size is 48x48. For 256 color images, the transparency color is RGB (255,0,255)
Restrict access	Select this option to restrict access to the form to certain users or groups. Note: When Windows authentication is used, you can click the browse button (...) to select Windows groups or users. Group membership is determined by the authentication type: Windows: Determined by an authenticated user's membership in Windows groups. Netware: Groups are not supported. The User Membership custom script can be created to provide the groups that authenticated user is a member of.
To field	In the Display as box, type the label for the To field. The default is “To”.
Show From field	Select to display the From field of the email. In Display as box, type the label for the From field. The default is “From”.
Show CC field	Select to display the CC field of the email. In the Display as box, type the label for the CC field. The default is “Cc”.
Show BCC field	Select to display the BCC field of the email. In the Display as box, type the label for the BCC field. The default is “Bcc”.
Subject field	In the Display as box, type the label for the Subject field. The default is “Subject”.
Show Message field	Select to display the Message field of the email. In the Display as box, type the label for the Message field. The default is “Message”.
Email address entries	Select Allow user to add email address entries to allow users to add email addresses. Click the Search options button to configure how users search for addresses.
Global address list	Allows the user to search the global address list for addresses that can be added to the To, CC and BCC fields. In the Display as box, type the label for this search option. Note that the global address list that will be searched is defined by the following criteria: If Windows authentication is used, then the search will be performed on the global address list associated to the device for the user logon. If there is no logged on user, then the search will be performed on the global address list that is associated with the service account for the service. Regardless of which global address list is used, the service account for the AutoStore service must have enough permissions to perform this search.
Exchange contacts (Requires Windows authentication)	Select this check box to allow users to search their Microsoft Exchange contacts folder for addresses that can be added to the To, CC and BCC fields. In the Display as box, type the label that users see for this search option. In the Server box, type the IP address or host name of the Exchange Server. Contact your system administrator if you are uncertain of the correct address. If a secure socket layer (SSL) connection should be used to connect to the Exchange Server, select the Use SSL check box.
LDAP	Select this check box to allow the users to search an LDAP Server for addresses that can be added to the To, CC and BCC fields. In the Display as box, type the label that users see for this search option. In the LDAP Server box, type the IP address or host name of the LDAP server. In the Root directory box, type the distinguished name for the node where the search should start. For example: DC=Sales,DC=MyCompany,DC=com. If this field is left empty then the starting point of the search will be the root of the directory tree. Click Find root to browse for the node. Select the Anonymous check box to establish an anonymous connection to the LDAP server. Alternatively, enter logon credentials to log in to the LDAP server with the specified Username and Password. If the LDAP server is an Active Directory server, then NTLM authentication will be used. In the Name attribute box, enter the name of the LDAP attribute that represents the name of the user. In the Email attribute box, enter the name of the LDAP attribute that represent the email address of the user.

Scan Settings tab

Option	Description
File type	Specifies the scan file type. HCPDF — High Compression PDF document JPEG — JPEG image MTIFF — Multipage TIFF image file PDF — PDF document TIFF — Single page TIFF image file
File name	Enter the file name for the scanned document.
Resolution	Select the scanning resolution.
Scan type	Select a scan type that corresponds to the properties of the scan source. The File type value that you select controls the values that you can select from the Scan type drop-down list box. B & W: Text / Line Art — Black and white text documents that have simple line art. B & W: Text / Photo — Black and white documents that have graphics, photos, and text. Black & White: Text — Black and white documents to be processed with OCR to convert printed text to digital text. Black & White: Photo — Black and white documents that have graphics and photos. Grayscale — Documents in gray scale. Full Color: Glossy Photo — Color documents that have graphics and photos. Full Color: Text / Photo — Color documents that have graphics, photos, and text. Auto Color Select (7.x and above) — Select this option to scan based on the colors in the document.
Scan source	Specifies the source for the scan. Auto Detect — Automatically detects whether the document is on the glass or in the document feeder. SADF — The scan job contains multiple batches to be placed in document feeder. Scanning is automatically resumed once the next batch is placed in the document feeder. Batch — The scan job contains multiple batches to be placed on the glass or in the document feeder.
Feed type	Select the feed orientation: Left (Readable Direction) — Documents are scanned in the same direction in which they are read. Top (Unreadable Direction) — Documents are scanned orthogonally to the direction in which they are read.
Scan sides	If supported by the device, this option determines if the back side of a document in the feeder is scanned. 1 Sided — Scans only one side of the original. 2 Sided -Top to Top — When scanning the second side, the image is created by supposing that the second side is in the same direction as the first. 2 Sided-Top to Bottom — When scanning the second side, the image is created by supposing that the second side is in the opposite direction as the first.
Scan size	Auto Detect: Same Size, Auto Detect: Mixed Sizes, A3, B4 JIS, A4 LEF, A4 SEF, B5 JIS LEF, B5 JIS SEF, A5 LEF, A5 SEF, 11x17, 8.5x14, 8.5x13, 8.5x11 LEF, 8.5x11 SEF, 5.5x8.5 LEF, 5.5x8.5 SEF. LEF refers to Long Edge Feed and SEF refers to Short Edge Feed. These terms describe the manner in which the documents are fed into the MFP. The Auto Detect option is not supported for MP C300/400SR devices. The appropriate paper scan size must be selected. It is recommended that the Allow user to change default option for Scan size be turned off for MP C300/400SR devices.
Scan density	Move the slider to the right to increase scan density or to the left to decrease scan density. Adjusting scan density can improve the quality of scanned images for sources such as newspapers and transparent documents.
Allow user to change	If you enable this option for a scan setting, the user can change that setting on the device panel at scan time.

Fields tab

Field Name	Description
VBScript file	Enter the VB Script file name for loading/validating the index data on the devices.
Run on form load	Select this check box to execute the script file on the server prior to loading the form on the MFP device.
Run on scan	Select this check box to execute the script file on the server prior to starting the scan job on the device.
Forms Fields	Add fields by clicking the N (New Field) button at the top of the first column in the field table. After you add the first row, you can press the Tab key to tab through columns and add additional fields. For each field you can configure the field attributes: Name — Field name is a string type and can be any alphanumeric characters. Use of special characters (~,&, <, >, %, “, /, \, :, ?, \|) is not recommended. Type — The supported string types are: Boolean Button Date/Time Label Number String String list Database lookup Folder browse Required — Check this box if the field is required to be filled. Comment — Description field for administrator reference. This field is not currently used anywhere on the device. Properties — Set the field attributes by selecting the properties (...) button on the rightmost column on each entry.

Components tab

List of all process components and the route component, along with their descriptions and types. To configure a component, click its configuration button in the C column.