Color quotas for print and copy requests

When a user submits a print request, DRE forwards the job attributes to CAS. When a job attribute is identified as color output, CAS checks the following:

  1. Are Color Quotas enabled system-wide?

    Quotas are enforced only when the global system option is enabled in System Configuration > Global Configuration Settings > Accounting and Quotas Color Quota, Transaction Tracking and Unidentified Documents.

  2. Has the User already exceeded their quota?

    CAS checks the number of color pages remaining for the user. If the remaining pages is 0, the job is denied and the user receives a notification. If the user belongs to a department for which color quotas are not enforced, the user is allowed to exceed their quota regardless of pages remaining.

  3. Will producing the job exceed the user’s quota?

    CAS compares the number of pages remaining that the user is allowed to print, with the number of color pages in the print request. For example, if a print request is 5 pages, but the remaining quota of pages is 3, the job is denied in its entirety.

The workflow for a copy request is similar, but since CAS does not receive the job attributes until the copy job is complete, Equitrac cannot determine if producing the job will exceed the user’s quota. In this case, the user may exceed the quota during a single session. However, you can select “Disable copying on color devices once quota exceeded” in System Configuration > Global System Configuration > Accounting and Quotas > Color Quota, Transaction Tracking and Unidentified Documents to prevent the user from copying on all color-capable devices after their quota is exceeded. If the user tries to access a color device via control terminal, they receive a notification that they exceeded their color quota.