Scan metadata

Depending on the destination of your scan, you may be asked to provide specific metadata, which is associated with the scan job. This information determines specific attributes used in the routing and type of scan produced. Depending on how each scan workflow is configured on the server, some job details are collected automatically based on your login information; these details might be changeable. For example, your email address may be filled in automatically when sending a scan as a mail destination in the From attribute. However, if the configuration allows it, you can change this to a different address. In some cases, these attributes are configured to be static, in which case you cannot override them, and they may not appear altogether. For this reason, the changeable fields presented to you at the device may differ from scan task to scan task, and even from user to user, depending on the configuration. The list of metadata is configurable in AutoStore Process Designer but typically includes:

• Scan to Email
  • To: The email address to route the completed scan. For this workflow, the To field typically auto-populates with the email address associated to the logged-in user.
  • Cc: The email address of any other recipient to whom the user wants to send the scan.
  • Subject: The subject of the email when delivered. Typically, this defaults to Scan-To-Me.
  • Body: Any text the user wants to include in the body of the email message containing the resulting scan.
  • File Name: The name of the scanned file. This field typically auto-populates with system information.
  When filling in multiple fields, users might need to wait until the information in a previously completed field is applied.
• Scan to Network Folder
  • Network Folder: The fully qualified UNC path to the network scan folder. The resulting scan is deposited into this location on the network.
  • File Name: The name of the scanned file. This field typically auto-populates with system information.