TotalAgility Apps > Quick Workflow > Create a Workflow > Configure a workflow > Add a task

Add a task

When you add a task to your workflow, you can add variables, states and specify the resources (individuals or groups) who will perform the task. If the variable that you need is not available, you can create one while defining the task.

  1. Click below the Start node.

    The Add activity dialog box is displayed.

  2. On the Type list, select Task. (Default: Task)
  3. By default, the Title is displayed as activity type. You can change the title as needed.
  4. Enter the duration (Due in) within which the task should be completed. (Default: 0 Days, 0 Hours and 0 Minutes)

    On publishing the solution, the activity amber threshold is set to 50% of this time.

    Note If you update the time, the amber threshold is only updated on publishing the solution.

  5. On the How to assign task list, specify whether to select resources who will perform task or allow the resources to be automatically assigned by selecting the required option .
    Select users / groups

    You can either select existing individuals or groups or create a new groups if the required group is not available.

    • To assign resources from an existing list, click Add, select the individuals or groups as needed and click Done.

    • To create a new group, click New Group. In the New group dialog box, create a group, add the resources and click Save. The newly created group is automatically assigned to the task.

    Automatically assign

    Selecting this option clears any currently selected static resources. Click Yes to confirm.

    On the Assign to list, select the option that you need.

    Note All the options apply to the current instance of the workflow.

    • Person who completed previous activity: Assigns a resource that performed the previous activity.

    • Job creator: Assigns a resource that created the current instance of the workflow.

    • Job creator's supervisor: Assigns the supervisor of the job creator.

    • Job owner: Assigns a resource that is the owner of the workflow.

    • Person from a specific activity: Assigns a resource that performed a specific activity. On the Activity list, select the activity whose resource you want to assign to the current activity.

      Note You cannot select a specific activity, if there are no activities with usable resources before this activity.

    • Supervisor from a specific activity: Assigns the supervisor of the resource who performed the specific activity. On the Activity list, select the activity whose supervisor you want to assign to the current activity.

      Note You cannot select a specific activity if there are no activities with usable resources before this activity.

  6. To add groups and individuals Who will perform the task, do either of the following:
    • Click Add to add the existing groups and individuals.
    • Click New Group to create a new group and add members.
  7. To display the data when the user is completing the task, do the following
    1. Click Add for Display data.

      The Add variables dialog box is displayed.

    2. To add variables from an existing list, select the variables as needed.

      Alternatively, create a new variable if the required variable is not available. Click and in the New dialog box, create variables as needed. See Create variables.

    3. Click Done.
  8. Similarly, you can allow the user to enter data when the user is completing the task by clicking Add for Requested data and then select the existing variables or creating a new one.
  9. In the properties panel, the inputs and outputs (display and requested data) are displayed in the order specified. You can reorder the data as needed.
  10. Specify a State to apply when the task becomes available or is pending. For example, when the order for goods is confirmed, set the state as, ORDER CONFIRMED.
    Note You can use the same state twice for different activities within a process.

    At runtime, when states are in use, the dashboard displays the state chart for the jobs.

  11. Click Add.

    The task is added and the properties are updated and displayed in the properties panel.