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Add metadata to a PDF

You can add document information (metadata) to a PDF file such as title, subject, author of a document and keywords that describe the contents. This information is useful for finding documents such as those written by the same author, or created on the same subject.

Use the Document Settings dialog box to add information. You can access this dialog box from any of the following places.

An alternative is to select Embed document information in the Application settings section of the Word Options, Excel Options, and PowerPoint Options dialog boxes. That transfers the document information – already stored in the source document – to the PDF output. Any data category not supported by the PDF Document Information structure is considered a custom field. Data transferred in this way override any data entered in the Document Settings dialog box.

Add metadata to a PDF in Create Assistant

  1. Open Create Assistant, select a profile and click Profiles to display the PDF Create Profiles dialog box.
  2. Enable the Document Settings check box and click Edit.

    The Document Settings dialog box appears.

  3. Click the Document Information tab.
  4. Ensure the Do not add document information check box is cleared, so the editing is enabled in the fields below.
  5. Enter the information you want to add in the Title, Author, Subject and Keywords boxes.

    For example: Enter quarterly report, 2008 Q2 in the Keywords box.

    Place commas between keywords.

  6. Optionally, add your own metadata fields in the Custom section.
    See Define custom metadata fields for details.
  7. Click OK in the dialog boxes to close them.

Add metadata to a PDF in the Power PDF Properties (printing preferences) dialog box

  1. On the File menu of any supported application, select Print. In the Printer display area, select Power PDF as your active printer if it is not already displayed.
  2. Click Printer Properties. The button or link caption may vary depending on the application.

    The Power PDF Properties dialog box appears.

  3. On the PDF Settings tab, select a profile in the Default Settings list, then click Edit.

    The PDF Settings dialog box appears.

  4. Select the Document Settings check box and click Edit.

    The Document Settings dialog box appears.

  5. Click the Document Information tab.
  6. Ensure the Do not add document information check box is cleared, so the editing is enabled in the fields below.
  7. Enter the information you want to add in the Title, Author, Subject and Keywords boxes.

    For example: Enter quarterly report, 2008 Q2 in the Keywords box.

    Place commas between keywords.

  8. Optionally, add your own metadata fields in the Custom section.
    See Define custom metadata fields for details.
  9. Click OK in the dialog boxes to close them.