Collaboration meeting

Power PDF supports co-editing meetings on two levels:

• LAN Collaboration is supported by all Power PDF licenses and does not require server installation. However, only users on the same local network can participate. See Prepare for a LAN collaboration meeting and Join to a LAN collaboration meeting for details.

• Online Collaboration requires Power PDF Advanced 5.0 or newer with Volume License and the supplied on-premise collaboration server up and running. Refer to the Network Installation Guide for server installation and configuration details. From a user's perspective, see Prepare for an online collaboration meeting and Join to an online collaboration meeting for details.

The following features are not available during the collaboration meeting:

• Edit Text

• Convert to Editable

• Bates numbering

• Sequencer

• Clean Document

• Secure Delivery

• Modify security

• Sign and Certify functions

• Tag PDF tool

• Reading order functions

• FormTyper

• Form Controls panel

LAN and online collaboration meetings require different preparation, but the conduct is the same. During the meeting, all meeting participants can work on the same document, using the familiar user interface. The following features are active in a co-editing meeting:

• All participants see all changes in real time.

• Cursors of other participants display in color and are labeled with the nickname.

• The Collaboration Panel provides a toolbar and a partner list.

During the meeting, participants can do any of the following:

• Follow a user: On the collaboration floating toolbar at the top-right of the Document Panel, click the arrow next to the Follow Another User () command. Select a participant from the drop-down list to watch their Document Panel working.

  • In Follow mode, you cannot edit the document. The Document Panel shows the activities of the selected partner in real-time, including edits and scrolling.
  • On the semi-transparent Following <Nickname>'s Current View floating toolbar near the top of the Document Panel, click the command () to unfollow the partner and return to co-edit mode.

• Set user display: On the collaboration floating toolbar at the top-right of the Document Panel, click the arrow next to the Show User As () command. From the drop-down list, select how to display the activity of the user currently followed.

  • Current Tool and ID: The icon of the actual tool in use labeled with the nickname represents the cursor of the user.

  • Laser Pointer and ID: A small arrow labeled with the nickname represents the cursor of the user.

  • Do Not Show: No user activity display.

• Exit meeting: On the Collaboration Panel toolbar, click Exit () or right-click on your nickname in the list, and then select Exit from the context menu to close the co-editing meeting. After a confirmation message, the meeting owner can save the document. Other participants can save the document only if the Normal security option was selected by the meeting owner.

During the meeting, only the meeting owner can do the following:

• On the Collaboration Panel toolbar, click Add () or right-click on your nickname in the list, then select Add from the context menu to invite a new partner to the co-editing meeting.

• On the Collaboration Panel toolbar, select a nickname, then click Remove () or select Remove from the context menu to dismiss that partner from the meeting.