Welcome to Kofax RPA > Kapplets > Kapplets User Roles

Kapplets User Roles

When a Kapplet is ready for use, a Kapplet user or a group of users can obtain access privileges to the Kapplet through a specialized workspace. A group of users can work only with a set of Kapplets defined by the administrator. Kapplet users keep a list of the installed Kapplets in their workspace.

Kapplets are built and maintained by users depending on their roles and privileges, which are assigned and changed by the global administrator on the Kapplets side.

  • User: Runs Kapplets.

  • Developer: Creates Kapplets and Templates, runs Kapplets.

  • Administrator: Creates Kapplets and Templates; runs Kapplets and assigns privileges.

  • Global Administrator: Creates Kapplets, Templates, and Workspaces; runs Kapplets and assigns privileges.

Equivalents of the Management Console roles in Kapplets

Important This transfer occurs only when a Management Console backup is imported to the Kapplets.

Management Console group role

Kapplets group privilege

Kapplet User

User

Developer

Developer

Kapplet Administrator

Developer

Project Administrator

Administrator

RPA Administrator

Global Administrator

Note All other Management Console roles do not correlate with the Kofax RPA Kapplets privileges.

These privileges can be of two types: local privileges and global privileges:

  • Global privileges are managed at the system-wide level and can be assigned to a group of users, where each user inherits the privilege, or to a certain user.

  • Local privileges are assigned only to the user groups of a certain workspace, users inherit these privileges from the user group .

Transfer of Kapplets roles

All Management Console roles related to Kapplets that were assigned to users in a previous product release can be transferred to the new Kapplets by importing a Management Console backup to the new Kapplets. The roles from the backup are converted into their equivalents in the new Kapplets.

Note If you have a new instance of Management Console, you need to first import the backup to theManagement Console and then to the new Kapplets.

Also, as Kapplets is a standalone application, if a user is assigned a role related to Kapplets in the Management Console, it is not automatically transferred when the user logs in to the Kapplets. The new role or any role change must be explicitly confirmed by the global administrator, that is, assigned to the user on the Kofax RPA side.

Restore Kapplets from Management Console backup

Apart from creating new Kapplets, Classic Kapplets can also be restored with the Management Console backup with the option Merge.

The users are also moved to Kofax RPA Kapplets within their user groups. These user groups and users get no privileges, until these privileges are assigned by the global administrator.

Objects from Management Console backup are moved to the Kofax RPA Kapplets the following way:

Management Console backup objects

Kofax RPA Kapplets objects

Project

Workspace

Master Kapplet

Template

Installed Kapplet

Kapplet marked as "favorite"