Ribbon Overview

Ribbons provide access to Power PDF functions by a series of tabs attached to the menu bar. Their use is as follows:

• Select the desired tab, such as Home on the menu bar by a single click. Related commands display in functional groups.

• Click the desired command to execute.

• Some commands have an arrowhead tool (). Click to show further options and sub-commands.

• Double-click the tab of an open ribbon to hide it; double-click again to restore it. You can also use the arrowhead tool placed top right of the menu bar.

• Document settings under Initial View allow both the ribbon and the tabs to be hidden. If you receive such a PDF document, press F9 to restore them.

If the program window is narrow, then groups and buttons on the Ribbon are represented by a cascaded structure. In this case click on the arrow to reveal a group.

Find a tool

Use the search box at the top right of the menu bar to find a tool. Typing a tool name opens the panel containing the tool.

Ribbon overview

Power PDF has the following ribbon tabs, command groups, and main commands. Follow the links for details below. Tools or groups with an asterisk (*) are available only in Power PDF Advanced.

File Menu

Open and save files and revisions, print, fax or e-mail documents, view and modify document properties and program preferences.

Home Ribbon

Pages group: Insert, extract, delete  pages and enter or exit document assembly mode.

Create group: Make separate or combined PDF files from source files or from scanner.

Page Rotate group: Rotate to left, right or use advanced options.

Convert group: Make PDF editable in MS Word, Excel, PowerPoint or other; make PDF searchable.

Tools group: Edit Text, add text with Typewriter,  Reduce, Optimize or Split  the PDF.

Search: Search the current PDF or multiple documents.

Trial mode / Trial Expired group: This group contains tools for purchase and activation of Power PDF, or check the Product Info web page. This group disappears with activation. See Home Ribbon for details.

Edit ribbon

Convert to editable: Switch to Advanced Edit Mode.

Basic group: Undo and redo actions, delete selectable objects, make selections.

Clipboard group: Cut, copy, paste objects or text.

Modify group: Crop pages, edit text, edit objects, and insert typewriter text.

Insert:  Headers and footers, Bates numbering*, links, movies, sounds and 3D objects.

Tools group: Use rulers and grids, measure distances, perimeters and areas and use JavaScript.

The context-sensitive Text Format, Tools, and TypeWriter Format Ribbons display automatically, if applicable.

View ribbon

Zoom group: Zoom the display, or use the dynamic zoom or the Loupe tool.

Page View group: Set scroll and Page Fit Options, full-screen display, rotate the view or see the previous or next views.

New: Open a new document window with the same content.

Display Theme group: Change the color skin of the Power PDF Application.

Current Window group: Place or remove a split for the current window.

All Windows group: Cascade, tile or close all document windows.

Comment ribbon

Annotate group: Place notes, text boxes, callouts,  dictate notes  and spell-check comments.

Markup group: Add highlights, cross-outs and underlines, drawing objects and apply markups.

Comment Processing group: Import or export comments, create comment summaries and search comments.

Attachments: Attach files and sound files.

The context-sensitive Comment Format Ribbon display automatically, if applicable.

Advanced Processing ribbon

Process group: Embed or create an index, flatten the current file,  Reduce, Optimize, or Split  the PDF and Compare documents.

File group: Move to the previous or next PDF, setup a Scan Inbox*, access or manage Favorites.

Batch group: Use Convert Assistant, build workflow sequences, Watched Folders*  and batch convert files between PDF and TIFF*.  

Read Aloud group:  Read whole current page, from current page to end or save to mp3 file.

Export group: Export page area to a target application.

Security ribbon

Redaction group*: Mark for and apply redaction, search and redact and change redaction properties.

Sign and Certify group: Add a scanned handwritten signature or work with digital signatures, time stamps, limit permitted actions for the document or use DocuSign services.

Security group: Use Secure Delivery, open the Remove Document Elements dialog box and access Security properties: modify or remove security settings - prohibited and permitted actions.

IDs and Certificates group: Manage Digital IDs and Trusted Identities.

DRM group:  Access the Windows Active Directory Rights Management Services (RMS).

See Security Ribbon and Security Overview on more details on security functions.

Note: See the Security panel for password and certificate security, the Signatures panel to display signatures in the current document or the Sign / Certify panel to sign a document. Import and export settings are found under File > Options > Security.

Forms ribbon

Fillable Form group: Use Form Typer to activate a form.

Form Elements group: Insert a wide range of form controls onto the page.

Fields group: Highlight and reset form fields; set tab and field calculation order.

Data group: Import/export data from/to the xfdf, fdf, xml or txt file types; export data from multiple files.

Connectors ribbon

A typical installation of Power PDF Standard includes an Evernote group.

In Power PDF Advanced, you must enable connectors individually by using a Custom install. A Typical install excludes all Connectors.

Each enabled connector has its own group. Evernote and SharePoint always appear if enabled, further supported Document Management Systems appear only if their client installation is detected on the local computer.

Note

To add or remove cloud and DMS connectors, run Custom Setup.

Help ribbon

Help group: Access Help online, Web Resources and open the About box.