Page Operations

You can perform the following page operations:

• inserting

• deleting

• cropping

• copying

• moving

• rotating

• extracting

You can use the Pages panel for page operations. Open your document and open the Pages panel.

Click the Pages tool in the Panel bar. If you do not see this tool, right-click in an empty area of the Panel bar and select it.

Inserting pages

You can insert both new blank pages and existing PDF pages into your opened PDF document.
 

To insert existing pages

1. Select Insert Pages at Home > Pages or Insert from a shortcut menu or from the Options drop-down list in the Pages panel.

2. Move to the desired folder (this can be via a Cloud Connector or from a DMS)

3. Select one or more files from the Open dialog box and click Open.

4. In the Insert Pages dialog box, click Add to choose more files from other folders.

5. Select an insert location and (in the case of a single contributing file) a page range or a specified page. Then click OK.

Note

If you select non-PDF files, they are converted to PDF before insertion.

To insert blank pages

1. Select New from a shortcut menu or from the Options drop-down list in the Pages panel.

2. In the New Pages dialog box, select size, orientation and location options. Define how many blank pages you want to add. Then click OK.

Deleting pages

1. Select Delete at Home > Pages or from a shortcut menu or from the Options drop-down list in the Pages panel.

2. In the Delete Pages dialog box, select current page, a page range or specified pages.

Deletion cannot be undone.

At least one page should remain in a PDF document, you are not allowed to delete all the pages.
 

Cropping pages

With cropping you can remove part of the page area. The file size will not be reduced.

Click the Crop tool at Edit > Modify, draw a rectangle to enclose the desired page part and click Crop again. In the Crop Pages dialog box you can resize the rectangle and select options. Use the Remove White Margins option, for instance to trim presentation slides converted to PDF. Choose to crop the current page, selected pages or the whole document.

Cropping can also be chosen from the Options drop-down list in the Pages panel. In this case the dialog box appears directly; draw the crop rectangle in the page display and make other choices as described.

If you want to keep the original file, save it then save it as a renamed file and perform the cropping there.

Use the Undo button at the left of the Edit ribbon if the result is not satisfactory.

Copying or Moving pages

• To copy pages within a document, Ctrl-drag the page thumbnails to a new location.

• To copy pages between documents, drag the page thumbnails to a new location.

• To move pages within a document, drag the page thumbnails to a new location.

• To move pages between documents, press Ctrl as you drag the page thumbnails.

Check that the plus sign appears while dragging thumbnails as you are copying pages.

Tip

For copying or moving pages between documents, use the Window > Tile command to display multiple documents at the same time with their Pages panels open.

Rotating Pages

1. Select Rotate from a shortcut menu or from the Options drop-down list in the Pages panel to open the Rotate Pages dialog box.

2. Select a Rotate Angle (90 degrees clockwise or counter-clockwise, or 180 degrees) and a page range.

3. This rotation becomes permanent when you save the document.

Note

This command is different from View > Page View > Rotate View > Clockwise or Counterclockwise which only temporarily displays a rotated page.

You can rotate objects on a PDF page by 45 degree steps using a shortcut menu, or perform free rotation with the object handle. See Edit Object Tool.

Extracting Pages

You can extract one or more pages from a PDF document.

1. Select Extract from a shortcut menu or from the Options drop-down list in the Pages panel to open the Extract Pages dialog box.

2. Select which page or page range to extract. You can choose from Current Page, Range or Selected.
   To extract selected pages, select the required page thumbnails in the Pages panel before opening this dialog box.

3. Optionally, select Delete After Extraction, if you do not need these extracted pages in your original document any more. They will be deleted from the document.

Notes

You may not be able to extract pages from a protected PDF file. Select Security > Security > Manage Security and choose Modify from the drop-down list to see the security settings of the current document.

You can also extract pages using Home > Tools > Split. That lets you define pages to be extracted not only by page range, but also by a text search, by a bookmark or a bookmark level.

Notes

If you insert pages into a PDF already containing Bates stamping, it is not applied to the new pages. If you delete pages, the Bates stamping will no longer be consecutive. Be careful not to remove Bates stamps when cropping pages.

Page and editing operations can also be performed by choosing Document Assembly at Home > Pages - inside one document or involving multiple documents. The Pages panel displays pages as thumbnails (miniature static images) but Document Assembly view displays a number of real pages at a smaller size so that a wider range of editing is possible.