Comment Ribbon

This ribbon contains the following groups and tools, from left to right:

 

Annotate group

 
note icon

Note: Place a note box on the page at a defined location and type in a note. A shortcut menu offers many controls. Later the note box can be closed, leaving only a Note icon:

      note indicator icon
When a cursor hovers over this default Note symbol the author and note text display. Other icons are offered for the appearance of the note symbol.
 
 
text box icon  callout icon
 
Text Box and Callout: Add a text box above other content on the PDF page. A callout works the same way, but adds a line with an arrow.

      callout appearance picture

Move the arrow to a particular point in the document.

 

check spelling icon

Check spelling: Run a spell-check on all text found in comments. Go to File > Options > Spell Check to select one or more language dictionaries to be used, choose a marking color for the wavy underlines and enable or disable marking as comment text is being typed.

 

Markup group

highlight icon

Highlight: Choose Highlight from the drop-down list to apply a highlight to a text selection, with an associated note that contains the selected text; change the text or delete the note as desired. Choose Highlight Area to apply a highlight to a page area, for instance a diagram or part of a table. It also associates a note that contains all text detected within the defined area. Text placement works only with pages having a text layer.

crossout icon  underline icon

Cross-out and Underline: Apply these markup styles to selected text, with an associated note.

drawing tools icon

Draw Tools: Choose a drawing tool from the drop-down list and use it to draw the desired object. Right-click with the Hand tool on an object to modify its properties.

search and markup icon

Search and Markup: Calls the Search dialog box; when the search is completed you receive a list of occurrences; click an entry to view its location on the page. Choose which of them to mark and which marking to use: Highlight, Cross-out or Underline.  See Markup Tools.

active markup icon

Active Markup: Enable a set of markup tools that mark text insertions and, deletions, allow notes to be added to modified areas, also to highlight, cross-out or underline texts.

 

Comment Processing group

import-export comments icon

Import / Export comments: Import comments from an XFDF / FDF, XML or TXT file into the current document, or export its comments to such a file. XFDF is an Adobe file type for storing form data in a structured table, that can be used to store comments and their properties. A third option in the drop-down list is to migrate comments from one PDF document to another.

comment summary icon

Create Comment Summary: Create a summary of all comments in the current document. Choose to print or save just the summary, or print it together with the document pages with a choice of layouts, to display the comments with their context in the document. These options are also available when using the Kofax PDF printer.

search comments comments icon

Search comments. The search dialog box lets you search just comments. All occurrences are listed, click one to view the comment in the Comments panel.

 

Attachments group

 

attach document icon  attach sound icon

Attach a document or a sound file as a comment to a defined location in the current document.

 

Use the comments panel to view and process comments in the current document..

Stamps can function as comments . Use the Stamps panel to view and place stamps on document pages.

 

Note: Comment Format ribbon is a context-sensitive ribbon, which is displayed only when there is at least one annotation or markup object selected.

Tip

To find tools in other ribbons, see Ribbon Overview or use the Find a Tool functioning on top right.