Commenting provides revision tools for people reviewing and sharing documents. You can mark places in your PDF by highlighting sections, drawing, adding notes, lines of text, stamps, and more. For example, you can circle a diagram and add the text “Make this diagram bigger”. This text will appear when you hover the cursor over the object.
All comments are added to a Comments list in the Comments Panel with a number of convenient tools to manage them. This panel appears in the Panel area.
Open and close it with this tool in the Panel bar.
The topic Annotating and Marking up Documents provides a set of links to each comment type. See also Print with comments.
Tools on the Comments panel from left to right:
Collapse or expand all comments in the listing.
Show - filter all comments by Type, Reviewer, Status and Checkmarks.
Sort all comments by - Type, Page Order, Author, Date, Color or Checkmark Status.
Search Comments (see below).
Comment Options (see below)
The comment list opens with the total number of comments, which is followed by the comments ordered by pages, and each page header displays the number of comments on the page.
Click on a comment in the document to focus it in the Comments panel, or click a comment in the Comment Panel to have the Document view jump to the page containing the comment. You can navigate through comments using the Next and Previous buttons, and collapse or expand them for overview or details. You may then Reply to other people’s comments or add your own. You can add a message to any comment (even a drawing object).
When you have reviewed a comment, choose Set Status to change its Review Status from None to Accepted, Rejected, Cancelled or Completed. After this, an icon is added to the Status row of the Comment. Choose Set Status and then Migration Status to pass judgment on the review status. Choose None, Confirmed or Not Confirmed.
Note
The Set Status commands can also be modified directly from each comment's shortcut menu.
You can search for a specified text entry in comments by clicking the Search Comments button. This brings up the Search dialog box, but the search scope is limited to textual comments in the document.
Comments with text can be spell checked.
Click Options and choose Export to save the whole set of comments to a specific .xfdf type file, or Import to apply an existing set of comments to the current PDF. Choose Create Comment Summary to prepare a file for printing the PDF with comments. Choose Migrate Comments to show all comments with Not Confirmed status.
You can specify preferences for the appearance of text boxes in your PDF documents by choosing File > Options > Comment.
Handwritten signatures can be added to documents from the Security ribbon. They are handled as stamps, but do not appear in the Stamps panel; they do appear in the Comments panel, so all actions presented above can be applied to them.
Tip
Comments and Annotations can be removed or turned into document objects with the command Flatten or removed by Removing Document Elements.