Power PDF provides three main ways of modifying PDF documents:
Editing inside Power PDF in Review mode – the normal mode for the program.
Editing inside Power PDF in Advanced Edit mode – accessible via the Edit menu.
Exporting to a word processor program – e.g. Word or Excel, making edits and then recreating a PDF.
1. Editing inside Power PDF in Review mode
This provides a wide range of possibilities:
Add Comments: notes, text boxes, drawings, stamps, clip art, watermarks and more.
Add text using the Typewriter tool so it becomes a part of the PDF content.
Modify objects or images within the PDF content using the Edit Object Tool.
Modify text within the PDF content using the Edit Text Tool.
Add, remove or replace whole pages using Document Assembly.
Add and modify Bookmarks and create a Table of Contents (TOC) from them.
Locations:
Add and work with comments from the Comment ribbon and the Comments Panel. Access the Typewriter and Edit Object tools in the Edit ribbon. Perform Document Assembly from the Home ribbon. Add and modify Bookmarks and TOCs from the Bookmarks panel.
2. Editing inside Power PDF in Advanced Edit mode
This makes the document more freely editable with a tool set similar to that in Microsoft Word. For details on new tools see Home ribbon in Advanced Edit mode.
Modify text color, font, size and styles.
Change text attributes (bold, italic, underline), apply bullets or numbering
Change paragraph attributes: spacing, alignment, borders and shading.
Add pictures and tables with repagination to create the space they need.
Insert, remove or modify columns and work with rulers and grids
Use Find and Replace. (Review Mode has Find but not Replace)
Modify tables already located in the PDF document.
Insert symbols, headers and footers and page numbering.
Recheck conversion results!
Using Advanced Edit Mode in Power PDF and also saving the PDF to an editable format (described below) require a document conversion that in some cases may alter the appearance of the document. With well laid-out documents with a standard structure the results should be good, but on pages with complex layouts (multiple columns, many pictures, tables or other elements) it may be less certain. It pays to quickly check document appearance before starting the editing.
3. Exporting to Word or Excel and recreating a modified PDF
If neither of the methods given above meet your needs, you can export the whole PDF document to an editable format, modify the document in the target application and create a new PDF. To do this:
Go to the File menu and choose Save As.
In the Save As dialog box, choose the target file type (see below)
Enter a file name and location.
When converting to editable file types, a progress monitor appears.
The file appears in the target application.
Save it under a different name, then make the desired changes in the target application.
Create a PDF document using File > Print or the Create PDF tool in a Kofax ribbon.
Taget applications
The program offers a range of editable file types (docx, xlsx, pptx, wpd, txt) plus image file types (tiff, jpeg, png etc.). It also offers XPS and different flavors of PDF documents, including PDF/A
Saving a page selection for editing
Make a copy of the original PDF, open the Pages panel and delete unneeded pages from the copy and save that to the desired file type.
Recreating the PDF
When resaving to PDF a page selection can be made. The Kofax ribbon is available only if the integration of Power PDF with the application has been installed. This method provides more features, for example, from Microsoft Word bookmarks, comments, links and tags can be transferred.