Usage of personal data
ID
The ID for the user (userid) is set by the system when the user is created for an account. The ID is stored in the SignDoc database and displayed in the client where information about the user is shown.
Based on userid
- User logs into the system.
- User information stored in SignDoc Standard is requested, updated, and deleted.
- Roles are assigned and removed.
- Users are assigned to teams or removed from teams.
- Reset or recovery of passwords is carried out.
- Invitations and notifications are sent out.
The userid provides information in the audit trail about the package creator.
Email address
The email address is required when the user is created in SignDoc Standard. It is stored in the SignDoc database and displayed in the client where information about the user is shown.
Based on email address
- Users can log in into the system. In this case email address is used as userid.
- Users receive notifications via email if not disabled.
The email address is displayed in the audit trail.
Name of the user
The user name is required when the user is created in SignDoc Standard. It is stored in the SignDoc database and displayed in the client where information about the user is shown.
The name is used when
- Creating a user.
- Creating an authentication token.
- The system communicates with the user via email.
- The package owner communicates with a recipient of the signing package via email.
The name of user is displayed in the audit trail when the default name for signing packages is used.
Phone number
The phone number of the user can be provided when the user is created in SignDoc Standard. It is stored in the SignDoc database and displayed in the client where information about the user is shown.