Kofax ReadSoft PROCESS DIRECTOR Accounts Payable™ 7.6

Release Notes

13 November 2017

This file contains important information about ReadSoft PROCESS DIRECTOR Accounts Payable 7.6.

New features and improvements

Accounts Payable
ARIBA
Fiori
Umbrella
Web Application
WORK CYCLE

Support

New features and improvements

A new security policy has now been assigned to "/COCKPIT/WUM" users.

Set a size limit for the upload of attachments

In the "/COCKPIT/WI15" transaction, you can now use the new "Maximum size of attachment (MB)" setting to set the maximum file size for the upload of attachments.

Report to identify errors in update task

A new report is now available that identifies any short dumps that occur in an update task, and then updates the corresponding documents.

New "Down Payments" process type to create advance payment requests

A new process type, "Down Payments", is now available in ReadSoft PROCESS DIRECTOR that allows users to create requests for advance payments. When a corresponding invoice is later posted and paid, the paid down payment amount gets deducted from the invoice amount, and only the remaining amount then needs to be paid to the vendor. Using ReadSoft PROCESS DIRECTOR Accounts Payable, you can create down payment requests in ReadSoft PROCESS DIRECTOR.
This process type works with the Accounts Payable license.

"/COCKPIT/1" selection variant optimized for HANA

The new "/cockpit/cl_db_header" class now supports the selection of documents from HANA databases. Also, a new method now checks if a database is a HANA database.

Immediately process new Fast Entry document after transfer

The new "Create another document after transfer" user setting is now available, which allows you to create a new document using the "/COCKPIT/3" transaction, transfer it, and then immediately process the newly created, empty Fast Entry document in the document detail view.

Activate "Hold Data" functionality

For Fast Entry, the new "Hold Data" functionality now allows users to keep the data that they have entered, for the entire duration of the session.

Remove "/COCKPIT/TWT_TAX" cluster table

The new "/COCKPIT/TWHTAX" and "/COCKPIT/TWHTAXO" tables now store the withholding tax information that was previously stored in the "/COCKPIT/TWT_TAX" cluster table, thereby providing improved supportability.

New "Account Assignment Template" function

A new "Account Assignment Template" function is now available, which allows users to save a combination of account information and G/L accounts as a template; instead of having to manually enter any recurring account information for FI documents.

Activate "Account Assignment Template" function

Using the "/COCKPIT/C4" transaction, it is now possible to activate the new "Account Assignment Template" function.

Data import enhanced to specify workflow step ID

You can now specify the workflow step (in addition to the workflow itself) that should automatically start when importing files from data providers.

Follow-up flag for tax code and tax jurisdiction code determination

Using the new "Activate follow-up flag" option, you can now configure that if the tax code or the tax jurisdiction code cannot be determined, a corresponding flag is set in the document header.

Cleanup of tax determination class names

The names of the tax determination classes have now been changed from "/COCKPIT/CL_TXD*" to "/COCKPIT/CL_AP_TXD*".

Follow-up flags on line items even after posting

The use of follow-up flags has been enhanced such that even after the document is posted, the flags on the line item level remain so that the workflow recipients can also view that information.

No contradictory messages on posting invoice

The message functionality has now been enhanced such that no contradictory messages are displayed when an invoice is posted.

Enhancements to the VAT report

The "/EBY/ICIV_VAT_REP" transaction has now been enhanced with a new, modified layout. The "/EBY/ICIV_VAT_REPORT_OPT" transaction has the original layout.

Delete OCR data and system logs on archiving

On archiving, the OCR data and the system logs are now deleted. (EMEIC2864)

Additional check to check for purchase order texts

A new additional check, "Check Purchase Order text", is now available that checks for texts on the header and item levels of purchase orders. In addition, you can define five text types each for both the header and item level.

Refactoring of Line Item Approval and "/COCKPIT/DB" for unit tests

The code for Line Item Approval and the "/COCKPIT/DB" transaction have now been refactored to create unit tests.

Code uses new MM BAPIs

The code now uses the new MM BAPIs (BAPI_PO_GETDETAIL1).

Saving action checks changes made in one-time vendor popup

The saving action has now been enhanced such that it registers the changes made in the one-time vendor popup.

Customer documents in open items list

The corresponding customer documents are now not displayed in the open items list.

Debit advice User Exit 077 enhanced with GUID from original invoice

The User Exit 077 for a debit advice has been enhanced such that it copies the value in the original invoice to the newly created document.

Support of long material numbers

Long material numbers are now supported.

Permitted/alternate payee bank information

If a payee has been defined for a vendor, the bank data of that payee is now displayed, instead of that of the vendor. (EMEIC2900)

Vendor Master Data export with or without leading zeros

The Vendor Master Data now allows a user to choose the vendor number format (with or without leading zeros).

"/COCKPIT/REPETITOR" report can define maximum number of documents processed per run

The "/COCKPIT/REPETITOR" report is now more flexible in that it can define the maximum number of documents processed per run.

Performance improvement for "Check" action

The performance of the "Check" action has now been enhanced in that the workflow configuration tables are accessed and read just once, and then buffered.

"Network" and "Network activity" fields in accrual reports

The "Network" and "Network activity" fields have now been added to the output fields of an accrual report and can be made visible in the layout.

SAP HANA and SAP S/4HANA compatible

ReadSoft PROCESS DIRECTOR Accounts Payable now supports SAP HANA and the on-premise edition 1610 of SAP S/4HANA, including long material numbers. (EMEIC2790)

Enhanced flexibility in the "/COCKPIT/SARA_WRITE" report

The "/COCKPIT/SARA_WRITE" report has been enhanced to be more flexible in the maximum number of documents processed in each run.

Adding several entries in "/COCKPIT/C13_DEACT"

Users can now add several entries in the "/COCKPIT/C13_DEACT" transaction.

Improved performance of mandatory field check

The performance of the mandatory field check has now been improved in that the "DD07V" table is buffered and read only once for each mandatory field in the "/COCKPIT/MAND_FIELD_CHECK" function module. (EMEIC2846)

Document status automatically updated on navigating from Accounts Payable to ReadSoft PROCESS DIRECTOR and back

When you now navigate from an Accounts Payable document to ReadSoft PROCESS DIRECTOR and back, the document is refreshed and its status is automatically updated.

"INVOICE_ITEM" field added to "/COCKPIT/TTAX_BR" table

The "INVOICE_ITEM" field has now been added to the "/COCKPIT/TTAX_BR" table.

New legally required tax number in China

In the vendor master data, the "Tax number 5" field is now available, which can be used for the long tax number that is now legally required in China.

Bulk import of SAP invoices

Using the new "/COCKPIT/SAP_DOC_IMPORT" program, it is now possible to import several SAP invoices at the same time.

ARIBA

Move status update logic from User Exit to standard

The status updates for invoices that were transferred from Ariba to ReadSoft PROCESS DIRECTOR Accounts Payable are now handled in the standard, and no longer by the "/COCKPIT/USEX_AFTER_POSTING_AR" User Exit.

Report sending invoice status to Ariba works for single selections

The report that sends the invoice status to Ariba now works for single selections.

Improved archiving of invoice attachments in Ariba

The archiving of invoice attachments in Ariba has been enhanced such that the submitted MIME type is now used to determine the document class so that the attachments can be viewed or downloaded.

Mapping Ariba cXML fields to ReadSoft PROCESS DIRECTOR Accounts Payable fields

On transferring invoices from Ariba to ReadSoft PROCESS DIRECTOR Accounts Payable, you can now configure that the Ariba cXML fields are mapped to the ReadSoft PROCESS DIRECTOR Accounts Payable fields.

Image creation for Ariba documents

On transferring MM and FI documents from Ariba to ReadSoft PROCESS DIRECTOR Accounts Payable, you can now create PDF files if the corresponding Smart Forms have been configured. Also, the PDF files can be attached to the ReadSoft PROCESS DIRECTOR Accounts Payable documents as invoice images.

Handling of Ariba payload ID

The Ariba payload ID is now stored in the "/EBY/RBIV_TST" table.

Purchase order number mapping

In Ariba invoices, the purchase order number could be submitted in two different places. Code adjustments have now been made to handle such situations and map the purchase order number correctly.

Attaching transferred XML file

As a part of the Ariba integration, you can now configure a transferred XML file to be included as an attachment to the ReadSoft PROCESS DIRECTOR Accounts Payable document, like any other attachment.

Table for payload ID considered for SARA archiving

The "/EBY/RBIV_TST" table for payload ID is now considered for SARA archiving.

Fiori

ReadSoft PROCESS DIRECTOR Accounts Payable available for use with SAP Fiori®

ReadSoft PROCESS DIRECTOR Accounts Payable is now available for use with SAP Fiori®, and includes the following functionality.
• Tabs to display documents in workflow and those that have already been processed (workflow history)
• Icons that provide access to all the information related to an invoice, such as items, notes, attachments
• Easy management of the invoices in workflow, including accepting or rejecting the documents and assigning recipients
• Status information about the current and previous workflows

Umbrella

Transfer documents to local Umbrella system

Documents can now be transferred to the local Umbrella system. (RSPDN5560)

Web Application

Adding notes to read-only documents

Notes can now be added to read-only documents too, where the user is not the current workflow processor.

Performance improvement in delta mechanism and deactivation independent of paging

The performance of the mechanism that calculates changes in the document object model and sends them to the Web Application has now been improved.
Also, you can now separate the delta mechanism from the paging mechanism so that you can deactivate delta, keeping the paging still active.

RFC for purchase order history

A new RFC (/COCKPIT/RFC_WC_PO_HISTORY_GET) is now available to display the purchase order history.

"Note" tab is always available

The "Note" tab is now always available, even if adding a note is not mandatory.

Multiplication of number of SAP connections

The maximum number of SAP connections specified in the "saplogon.properties" file is no longer internally multiplied by 10. Refer to the PROCESS DIRECTOR Web Application Configuration Guide for more information.

WORK CYCLE

New RFC to return data providers during data import

A new "RFC_WC_UPLOAD_CONF" Function Module is now available that uses the workflow ID and workflow step ID as input parameters to return the list of data providers that have been configured for a workflow step.

"/COCKPIT/RFC_WC_UPLOAD" Function Module enhanced

The "/COCKPIT/RFC_WC_UPLOAD" Function Module has been enhanced such that it now provides an input parameter for the data provider ID, as well as a flag that indicates whether to replace the existing data or not.

Defining SAP user types

You can now activate or deactivate the supported SAP user types, as well as any customer-defined ones.

Refactoring of Line Item Approval and "/COCKPIT/DB" for unit tests

The code for Line Item Approval and the "/COCKPIT/DB" transaction have now been refactored to create unit tests.

Sending workflow emails to locked substitutes

It is now possible to configure whether workflow emails should be sent to locked substitutes or not.