PROCESS DIRECTOR Accounts Payable 7.3

Release Notes

26 June 2014

© 2014 ReadSoft AG

ReadSoft is a registered trademark of ReadSoft AB. Other product and company names herein may be the registered trademarks of their respective owners.

This file contains important information about PROCESS DIRECTOR Accounts Payable 7.3.

Note: Some items listed below apply only to customers who use PROCESS DIRECTOR Accounts Payable integration with PROCESS DIRECTOR.


Important note

When upgrading from a previous version to PROCESS DIRECTOR Accounts Payable 7.3, EMEIC2547 should be implemented immediately after importing the transports. This EMEIC fixes an issue that results in PROCESS DIRECTOR ignoring User Exit customizing after upgrading.


Contents

New features and improvements

Accounts Payable

Web Application

WORK CYCLE

Support


New features and improvements

See the PROCESS DIRECTOR 7.3 Release Update presentations for detailed information on the major new features.

Accounts Payable

Support and certification for HANA

New language

Umbrella system to display documents from multiple systems

Drag and drop function for line items

Switching between tabs using a keyboard shortcut

Attachment attributes

Specify which attachments are selected by default when sending messages

New status Transferred to PD

Nota Fiscal enhancements

Country-specific fields for Switzerland

Business Place for other countries

"Exit detail screen when processing complete" for Reverse and Finish

Report to update payment information

Additional check for employeee cash discount limit

Exclude actions for specified document status

Selection screen search in line items

Activate User Exits by company code and/or PD document type

Deactivate User Exits centrally

Performance improvement at logon and start

Performance improvement for Worklist generation

Display and compare versions in PROCESS DIRECTOR

Keyboard shortcuts for Worklist node context menu

Generate Worklist in background

Configuration options to improve performance when adding/deleting lines in the Web Application

Web Application

Visual indicator for attachments and notes

New accounting lines added below existing accounting lines

Negative values for credit notes

Print full text of text areas

Start-up selection screen for Master Worklists

Performance improvement for documents having tables with many lines

New settings for csvDownloadlist parameter

Automatic redirection to specified URL on logging off

Improved attachment URL handling

New parameter pd_search_on_change

New parameter autodetailmode

Display TIFF images in PROCESS DIRECTOR attachment viewer

Sapsystem ID overrules Master Worklist configuration

Worklist no longer displayed behind start-up selection screen

Start-up selection screen disabled for single document link

Display user profile as Worklist node

Check for installed languages when saving user profile

Scrollable tooltips

Delete button for tables with no lines

Leading and trailing spaces in field values

Support for Internet Explorer 10

Reduced memory requirements

Switching browser to full screen mode

Extended functionality for SSO ntlmauthenticate parameter

SSO authentication with X.509 client certificate

New parameters for Web Service

Configurable timeout for Web Service

New BAdI User logon

Automatic display of attachments

New configuration parameter to ignore field status in overview list

Security enhancements

Extended suggestions/search help functionality

WORK CYCLE

Mobile App for workflow processing

User exit to reduce substitute list

New import parameters for User Exit 921

Binary download of invoice image

Accounts Payable

Support and certification for HANA

PROCESS DIRECTOR now runs on HANA and has been certified by SAP as an Add-On Deployment on HANA.

New language

PROCESS DIRECTOR Accounts Payable is now available in Slovakian.

Umbrella system to display documents from multiple systems

The “Umbrella Solution" makes it possible to display documents from multiple systems in a single user interface, enabling shared service centers to process documents from a single point of entry. Currently the Umbrella Solution supports multiple SAP systems that have PROCESS DIRECTOR and/or PROCESS DIRECTOR Accounts Payable installed. Only Accounts Payable documents are currently supported. Workflows with different names in different systems can be mapped to a common workflow name in the umbrella system.

Drag and drop function for line items

It is now possible to use drag and drop functionality to assign PO line items to existing invoice lines or to create new invoice lines.

Switching between tabs using a keyboard shortcut

It is now possible to switch between tabs using the F5 keyboard shortcut. Pressing F5 in the last tab displays the first tab.

Attachment attributes

In SAP versions ECC600 and higher, attributes such as the file name and a description can be added to attachments. PROCESS DIRECTOR supports attachment attributes in the SAP GUI and the Web Application.

Specify which attachments are selected by default when sending messages

Previously, when sending a message, all the document’s attachments were automatically selected to be sent with the message. Now, each user can specify in the user settings which attachments are automatically selected. The user profile parameter /COCKPIT/MSG_ATTCH can also be used for this purpose. By default, only the invoice image is selected.

New status Transferred to PD

A new status icon Transferred to PD has been introduced. This status is applied to documents that have been "moved" to a different type of PROCESS DIRECTOR document. For example, when a Financial Posting document is created from an invoice document, the invoice document remains in the system with the status Transferred to PD and cannot be edited, reversed or posted. Currently the functionality to move a document must be implemented using a customer function. It will be included in the standard in the next version of PROCESS DIRECTOR, and will be configurable.

Nota Fiscal enhancements

The Nota Fiscal functionality has been redesigned. It is no longer necessary to create a Nota Fiscal proposal, and User Exits and custom functions are no longer required to configure Nota Fiscal. Additional NF-e fields have been added to the header data; these must be configured in /COCKPIT/20 for display in the Others tab. A new tab displays total tax values in the header. At item level, new buttons are available to display the tax data in the SAP purchase order and the NF-e XML tax data. A new check compares the SAP calculated tax values with the XML data and displays an error message if the tax types or values differ. Tax data cannot be changed in the PROCESS DIRECTOR document.

Country-specific fields for Switzerland

The header fields ISR subscriber number, ISR reference number and ISR check digit are now available for Switzerland.

Business Place for other countries

The Business Place field is now available for Argentina, India, Taiwan, South Korea and Thailand, as well as for Brazil. For Argentina SAP Note 1327973 is required.

"Exit detail screen when processing complete" for Reverse and Finish

The Exit detail screen when processing complete user setting now also works for the Reverse and Finish actions.

Report to update payment information

A new report, /COCKPIT/REVERSAL_CLEARING, selects canceled payment postings and updates the payment information in the PROCESS DIRECTOR document accordingly.

Additional check for employeee cash discount limit

A new additional check, 020 Employee Tolerances, is available that checks the gross amount in the header, the net amount from the accounting/line item, and the cash discount per line item percentage against employee limits set in OBA4.

Exclude actions for specified document status

It is now possible to exclude selected actions for a specified document status using the transaction /COCKPIT/EXCLUDE.

Selection screen search in line items

It is now possible, for all process types, to configure the selection screen to search for values in both header and line item data. Previously this functionality was only available for Requisitions and Payment Approvals.

Activate User Exits by company code and/or PD document type

It is now possible to activate User Exits depending on the company code and/or PD document type.

Deactivate User Exits centrally

With the transaction /COCKPIT/C13_DEACT it is now possible to centrally deactivate user exits for all users or for specific users only.

Performance improvement at logon and start

Measures were taken to improve system performance when PROCESS DIRECTOR is started, and when logging on to the Web Application.

Performance improvement for Worklist generation

Several measures were taken to speed up Worklist generation, for example, by reducing the amount of memory used in the process.

Display and compare versions in PROCESS DIRECTOR

It is now possible to display and compare document versions for Accounts Payable documents in PROCESS DIRECTOR (that is, from within /EBY/PD).

Keyboard shortcuts for Worklist node context menu

Unique keyboard shortcuts (Fastpaths) are now available in the Worklist node context menu, enabling users to access the menu entries with the keyboard instead of the mouse.

Generate Worklist in background

If static Worklist nodes must be regenerated, Worklist generation can take a long time and in extreme cases may lead to a "time limit exceeded" error. To avoid this problem, it is now possible to run the Worklist generation program in the background.

Configuration options to improve performance when adding/deleting lines in the Web Application

New options are available in the view model grid layout screen that can help to improve performance when adding or deleting lines in the Web Application. If the options are activated, the Web Application does not call the backend when the Add or Delete button is pressed.

Web Application

Visual indicator for attachments and notes

If attachments or notes have been added to a document, the Attachments and Notes buttons in the Web Application now display a green border to indicate the presence of content.

New accounting lines added below existing accounting lines

New accounting lines are now always added below the existing accounting lines, regardless of the sorting chosen.

Negative values for credit notes

Negative values for credit notes can now be displayed in the Web Application overview list. The display fields Gross amount (negatives values) and/or Net amount (negative values) must be present in the view model configuration and in /COCKPIT/WI11.

Print full text of text areas

A new parameter, pd_print_full_text, determines how much of the text typed into a Textlines field is shown in the printed document. The entire text can be printed by setting this parameter value to 1.

Start-up selection screen for Master Worklists

The start-up selection screen is now available for Master Worklists, which display data from several systems in a single Worklist. This applies only to Master Worklists configured with the SYSTEM_FIRST display mode. The start-up selection screen is displayed when the user clicks the selection screen icon next to a system node. Access to this system is then only possible via the start-up selection screen.

Performance improvement for documents having tables with many lines

A number of measures have been taken to improve system performance for documents containing tables with many lines.

New settings for csvDownloadlist parameter

Two new settings are available for the csvDownloadlist parameter in the pdweb-app.properties file. Adding a + sign to the %sep setting specifies the separator in the first line of the exported CSV file; for example, %sep{;+} shows sep=; in the first line of the file. The %quote{x} parameter adds the specified character x before and after each field value; for example, %quote{"} displays field values like this: "1000" "120.00" "EUR".

Automatic redirection to specified URL on logging off

A new parameter, logoff_redirect_url, is now available that allows the user to be redirected to a specific URL on logging off from the PD Web Application.

Improved attachment URL handling

Previously, the data of attachments without a URL was saved locally on the server and a server URL was used to call the attachments from the Web Application. As this approach had some considerable disadvantages, all attachments are now streamed to the PD client via a DownloadServlet, thus improving attachment availability and security. With the parameter pd_client_download_url, it is possible to specify a list of URL exceptions that will not be streamed via the servlet.

New parameter pd_search_on_change

If the parameter pd_search_on_change is set to yes, when the user enters data in a field and then presses TAB or clicks in another field, the search help for the field in which the data was entered is triggered. If the parameter is not entered or set to no, the search help is only triggered when the user presses the ENTER key.

New parameter autodetailmode

The parameter setting autodetailmode=yes displays the detail view of the first document instead of the document list when the user clicks the Workflow Inbox worklist node. This setting applies only to Accounts Payable documents and only to the Workflow Inbox node.

Display TIFF images in PROCESS DIRECTOR attachment viewer

A new parameter, pd_show_tif_embedded, is available to enable the display of TIFF images in the PROCESS DIRECTOR attachment viewer. A TIF viewer browser plug-in such as AlternaTIFF is required.

Sapsystem ID overrules Master Worklist configuration

Previously, if a Master Worklist was configured, it was not possible to connect to a single system rather than the Master Worklist using the init.do?sapsystem= parameter in the Web Application URL. This is now possible, as the sapsystem parameter has a higher priority than the Master Worklist configuration.

Worklist no longer displayed behind start-up selection screen

Previously, if a start-up selection screen had been configured, the Worklist was also displayed in the background. Now, the Worklist is displayed only according to the values provided in the selection screen. If no values are provided or the selection screen is not defined, the full Worklist is displayed.

Start-up selection screen disabled for single document link

Previously, when accessing the document detail from a single document link, the start-up selection screen was displayed on top of the document and had to be closed in order to edit the document. The start-up selection screen is no longer displayed if the single document link is executed successfully and the proper document is shown.

Display user profile as Worklist node

With the parameter pd_user_profile_as_node, it is possible to display the user profile as a Worklist node instead of a popup window.

Check for installed languages when saving user profile

When a user changes the language in his profile, the system checks whether the chosen language is available. If it is not installed, an error message is displayed to the user.

Scrollable tooltips

If the tooltip for a field contains a lot of text, it is now displayed in a popup area with scrollbars.

Delete button for tables with no lines

The Delete button is now not displayed for tables that do not have any lines that can be deleted.

Leading and trailing spaces in field values

If the user enters a field value with spaces at the beginning or end, the field value is now trimmed, with all the unnecessary spaces removed.

Support for Internet Explorer 10

PROCESS DIRECTOR now provides full support for Internet Explorer 10. Previously it was necessary to run Internet Explorer 10 in compatibility mode.

Reduced memory requirements

The amount of memory required when working with many users has been reduced by streamlining the cache that stores user details for retrieval by the Web Application.

Switching browser to full screen mode

The system behavior has been changed when the user switches the browser window to full screen mode using F11. This precludes potential duplicate entries in the document list if the user performs actions in the Web Application while the updated document list is still being loaded from the server.

Extended functionality for SSO ntlmauthenticate parameter

With parameter values -2 and -3, the standard logon page is now displayed if the user credentials are retrieved but incorrect, and the user can log on manually. Previously this situation resulted in an error message.

SSO authentication with X.509 client certificate

PROCESS DIRECTOR now supports SSO authentication using an X.509 client certificate.

New parameters for Web Service

New parameters have been introduced for the RESTful Web Service, which is required for alternative PROCESS DIRECTOR clients such as ReadSoft Mobile. These parameters must be set in order to display images correctly. imageconvertpng and imageconvertjpg convert PDF or TIF documents to a series of PNG/JPG images. pd_ignore_att_url ensures that attachments are read using binary data.

Configurable timeout for Web Service

With the parameter sessionAlive in the _default.json file, it is possible to configure a "timeout" for the PROCESS DIRECTOR Web Service, that is, how long the session will be maintained before it expires. If this parameter is not set, the session automatically expires after 10 minutes. This parameter applies only to the Web Service, not to the normal PROCESS DIRECTOR Web Application.

New BAdI User logon

A new BAdI, User logon, is available to implement custom logic to modify the behavior of the application during logon to the Web Application. A standard implementation, /EBY/ICWC_USER_LOGON, is available for Accounts Payable that should be activated if using User Exit 923, User check during logon to the Web Application.

Automatic display of attachments

Previously, when the user opened the Attachments panel, the first attachment in the list of current attachments was automatically displayed. Now, an attachment is only displayed when it is selected from the list. However, when a new attachment is uploaded, it is automatically displayed. Invoice images are also automatically displayed.

New configuration parameter to ignore field status in overview list

A new parameter, ignorefieldstateinlist, is available to control the evaluation of a workflow step field status in the overview list. If the parameter is set to yes, the value of a field that is hidden in the document detail will be displayed in the overview list; if the parameter is set to no, the field will be displayed in the overview list, but the value will not be displayed. Set to yes (which is the default), this parameter can help to improve performance when using User Exit 22, Determining the field status in the detail screen.

Security enhancements

A number of measures were taken to improve the security of the Web Application.

Extended suggestions/search help functionality

The suggestions functionality has been extended to also call a field’s search help in the background. When the user types at least two characters in the field, results from the background search are added to the suggestions list. This extended search can be enabled by setting the parameter pd_extended_search=yes.

Since a field can have multiple search helps, the parameter pd_bg_search_def enables the definition of a specific search help to be used for the background search.

With the parameter pd_text_search_key, the background search can be extended to match the user input not only in the actual field values but also in the field descriptions

See the documentation for a full description and examples of these parameters.

WORK CYCLE

Mobile App for workflow processing

A mobile application, ReadSoft Mobile, is now available that allows users to perform workflow activities, such as approving and rejecting PROCESS DIRECTOR documents (of any process type), from their phone. It is available for Apple, Android, Blackberry and Windows phones and can be downloaded from the respective App Store. Fields and layout in the ReadSoft Mobile App can be configured in the PROCESS DIRECTOR view model, using the new environment setting MB Mobile Application. The Worklist for mobile applications is configured in the usual way. A new Worklist node setting Not visible in Mobile Application, which is activated by default, must be deactivated for mobile application Worklist nodes.

User Exit to reduce substitute list

A new user exit 936, List of possible substitutes, is available that makes it possible to limit the users that are available for selection as a substitute in the Web Application.

New import parameters for User Exit 921

The import parameters IC_ACTION, IC_CALLER_TYPE, IC_CALLER, IB_IMAGE_DATA are now available in User Exit 921, Adapt what data the Web Application gets.

Binary download of invoice image

For the ReadSoft Mobile application, image data is retrieved through the application server independent of the Image transfer setting in transaction /COCKPIT/C21.


Support

If you have questions or problems, please contact your local ReadSoft representative. Information on how to reach the local support channels is available at http://www.readsoft.com/services/support.htm.

Authorized ReadSoft customers and partners can obtain upgrades from the ReadSoft home page at the following locations:

If you do not know your login information, please contact your ReadSoft sales representative.