Welcome > System Settings module > Scan/VRS profiles > Create a Scan/VRS profile

Create a Scan/VRS profile

See Scan/VRS profiles.

  1. On the Home page, click System Settings > Scan/VRS Profile.

    The Scan/VRS Profiles page appears.

  2. Click Add Add.

    The Scan/VRS Profile page appears.

  3. Enter a Name for the Scan/VRS profile.

    The name cannot be more than 50 characters.

  4. Add a Description for the Scan/VRS profile.

    The description cannot be more than 255 characters.

  5. Select a preset Paper Size from the list. (Default: 8.5 inches by 11 inches)

    The Paper Size list also includes the following two options:

    • Custom: Use this option to specify the short or long edge length in inches.

    • As Scanned: Use this option to scan odd sized documents, such as receipts that may be captured from mobile devices.

    Note Custom and As Scanned paper size options only apply to mobile device forms. If you set these options for other forms, the paper size falls back to the default size.

    The Paper Size list also includes the following three options:

    • Custom: Use this option to specify the short or long edge length in inches.

    • As Scanned: Use this option to scan odd sized documents, such as receipts that may be captured from mobile devices.

    • Maximum: Use this option to use the maximum paper size, so that the scanned images include documents in entirety, avoiding the risk of losing data because of the image being cutoff.

    Note

    • "Custom" and "As Scanned" paper size options only apply to mobile device forms. If you set these options for other forms, the paper size falls back to the default size.

    • MFP does not support the "Maximum" setting, or sets it to A3 paper size.

  6. Select the Orientation to be Portrait, Landscape, or Any. If you select Any, the system can recognize pages in either orientation.
  7. Select the scan option:

    • Simplex: Scans only the front side of the document.

    • Duplex: Scans both the sides of the document.

    • Automatic: Enables the scanner to automatically pick either mode.

  8. Select one of the following options for Paper Source:

    • Flatbed: Individually scans each page. This is convenient for single page scanning.

    • ADF: The Automatic Document Feeder (ADF) scans multiple pages at one time; you need not place each individual page in the copier or scanner.

    • Any: Uses either paper source.

  9. Select the Resolution to use. (Default: 200 dpi, minimum: 75dpi, maximum: 2400 dpi)
  10. Select a Color depth for the scanned image.

    Black and White

    Sets output color to black and white. The file size for a black and white image is considerably smaller than it is for grayscale or color images.

    Gray

    Sets output color to grayscale. Compared to black and white, grayscale images usually result in slightly better quality at the cost of increased file sizes.

    Color

    Sets output to color. When you scan in color, the file size usually increases, but only slightly more than grayscale.

    Automatic

    With automatic color detection, TotalAgility determines if a scanned sheet is color or black and white, and processes the image accordingly. You need not separate color sheets from black and white sheets before scanning. This is only available when Image Enhancement Settings is selected.

    Black and White (enhanced)

    With enhanced black and white, TotalAgility requests a color image from the scanner device and then uses EVRS internally to convert it to a higher quality black and white image.

    Note Since the color images are requested from the scanner device, a larger amount of data has to be processed compared to normal black and white, and this can affect performance.

    This option is only available when Image Enhancement Settings is selected.

    Note If you use "Black and White (Enhanced)" mode, or use "Color" and "Automatic" color modes in conjunction with image (eVRS) processing, we recommend that you do not use dpi higher than 600, as eVRS consumes high memory.
  11. To enhance the image and automatically correct common scanning errors, click Yes for Image Enhancement Settings and select the following options as needed:

    • Deskew: Automatically straightens images that are crooked while scanning. Kofax VRS performs the deskew by detecting the image edges or the image content.

    • Auto Crop: Automatically crops each image to the actual paper size scanned, rather than the currently selected paper size. You can only crop the colored images. You cannot crop the Black and White images.

      Note This option is only available if you select the Deskew option.

    • Auto Rotate: Automatically rotates the image to the correct orientation based on the direction that the text is facing when it passes through the scanner. Auto Rotate is effective if you are scanning sheets that contain only text and are not oriented uniformly. Kofax VRS adjusts the rotation based on the detected orientation of the text content.

    • Delete Blank Page: Automatically removes the blank pages from the document while scanning.

  12. To compress the scanned image into TIFF-JPEG image, click Yes for JPEG Compression.
  13. Select the Compression Quality. (Default: 75, minimum: 0, maximum: 100)
  14. To allow editing the Paper Size, Duplex, Resolution and Color settings for MFP Scan forms (Scan Create New Job and Scan Activity) at runtime, ensure that Yes (default) is selected for these settings under Allow Runtime Editing.

    • If a setting is restricted for editing at runtime, the setting is either disabled or removed on the MFP device to make sure that the setting specified by the Scan/VRS profile is used for scanning.

    • The resolution set on the Scan/VRS profile does not appear on the MFP device. If you set the resolution to 600 dpi on the Scan/VRS profile, the setting on the device is 400 dpi. This is because the Scan/VRS Profile has resolution settings of 100, 200, 300, and 400 dpi, even though the device can support higher resolutions. Change the Resolution on the front panel before scanning the document.

  15. To disable image scaling and color conversion after eVRS processing so that unwanted side effects associated with these operations for images that were ingested from mobile devices can be avoided, configure the eVRS settings for the Scan/VRS profile:
    1. Make sure the Image Enhancement Settings option on the General tab is set to Yes.
    2. Click the Advanced tab.
    3. Click Yes for EVRS Settings Only. The following things happen:

      • The eVRS command strings for Resolution, Color, Deskew, Auto Crop, Auto Rotate and Delete Blank Page settings are automatically added to the EVRS Settings box along with any eVRS command strings that were already in the box.

      • The image processing, such as color and dpi scaling does not occur after eVRS image processing is completed.

      • eVRS processes images only based on the command strings available in the EVRS Settings box, disregarding any eVRS-related settings on the General tab except for the Delete Blank Pages.

      • The Image Enhancement Settings option is enabled and cannot be turned off. With the exception of "Delete Blank Page", no other image enhancement options will have an effect as processing is based entirely on eVRS command strings. This is true even if the image enhancement options are modified after the EVRS Settings Only option is enabled.

      • The Allow Runtime Editing setting for resolution and color is set to No.

      • If you make any changes to the generated eVRS command strings manually, or if auto-generated command strings are modified or removed, the changes do not reflect in the General settings tab on saving the scan profile. Similarly, any changes to the settings on the General tab do not reflect the settings in the EVRS Settings box.

      • At runtime, in the Scan Client, all the image processing options are greyed out in the Scan Settings screen.

      If you set the EVRS Settings Only option to No (default), all the eVRS command strings in the EVRS Settings box are cleared.

    4. In the EVRS Settings box, enter the command strings as needed. See eVRS command string modules.
  16. Click OK.

Change the sensitivity of a blank page

If you set "Image Enhancement Settings" and "Delete Blank Page" to Yes, and scan a group of blank and non-blank pages, not all blank pages are removed or non-blank pages are removed correctly. To avoid this issue, you may need to increase or decrease the sensitivity of the blank page.

The following two parameters control the detection of sensitivity of blank page:

  • CBlkPage.Min_Count_Edge.Int

  • CBlkPage.Min_Count_Black.Int

These two aspects of "non-blankness" are monitored for total number of "black" within a block and total number of "edges" defined as large enough transitions from one pixel to the next. By default, MIN_COUNT_BLACK is 450 for 300 DPI and is prorated for the area, so for 200 dpi it is 450 * 2/3 * 2/3 = 1800 / 9 = 200. By default,MIN_COUNT_EDGE is 75 for 300 DPI and is also prorated based on the area. As soon as either of these blocks goes beyond a threshold of black pixels or edges, the page is called not blank. You can set these thresholds to control the sensitivity of blank page.

  1. Click the Advanced tab of Scan/VRS Profile.
  2. In the EVRS Settings box, enter the following strings:

    _LoadSetting_<PropertyName="CBlkPage.Min_Count_Edge.Int" Value="300" Comment="DEFAULT 75" /> and/or _LoadSetting_<PropertyName="CBlkPage.Min_Count_Black.Int" Value="500" Comment="DEFAULT 450" />

    The XML string contains VRS settings (or properties) that change image enhancement process behavior. At runtime, the system uses these additional settings to enhance the image.

    Note Setting these parameters to larger values forces more pages to be considered as blank.