Configure an Export activity

  1. Add an Export activity to the map. See Add an activity.
  2. On the Extended Properties page of the Export activity, click the Configuration tab.
  3. To export documents or folders for a process:
    1. Click the Variables button inside the Input Document/Folder box.
    2. Consume the Process or Server variable in the Input Document/Folder box.
  4. To indicate if the export succeeds or fails, consume a Boolean variable in the Export Success Indicator box.
  5. To receive information such as document ID, connector name, error message, document type ID and document type name for the documents not processed at runtime, consume a Complex variable in the Documents Not Exported box.
  6. To receive information such as document ID for the documents that are exported, consume a Complex or Dynamic Complex variable in the Documents Exported box.
  7. To take image from the configured rendition and not use page's source image for export, click Yes for Take Page Image from Rendition and select the Page Rendition from the list. (Default: No)

    If a page does not have image rendition, source image is used.

  8. To determine the order in which the export should happen, for Export Order select either option:
    • By Document Order (Default):
      • If the input data of the export activity is a folder type, the export service opens the folder and then opens the documents in sequence. For each document, it loads the export connector in sequence to process the document.
      • If the input data of the export activity is a document type, the export service processes it as a special folder with only one document.

      Example for export by document order:

      • [Folder]
        • Doc 1: Connector 1, Connector 3
        • Doc 2: Connector 1
        • Doc 3: Connector 2, Connector 4
      • Connector Sequence: Connector 1, 3, 1, 2, 4
      • Document Sequence: Document 1, 1, 2, 3, 3

    • By Assigned Export Connector
      • If the input data of the export activity is a folder type, the export service opens the folder and then loads the export connectors in sequence. For each connector, it processes all the documents in sequence.
      • If the input data of the export activity is a document type, the export service processes it as a special folder with only one document.

      Example for export by connector order:

      • [Folder]
        • Doc 1: Connector 1, Connector 3
        • Doc 2: Connector 1
        • Doc 3: Connector 2, Connector 4
      • Connector Sequence: Connector 1, 3, 2, 4
      • Document Sequence: Document 1, 2, 1, 3, 3

  9. To send the source document (if one exists) to the export connectors, click Yes for Export Source Document.

    Each non-image file is exported as a separate document.

  10. To send documents with pages to the export connectors, click Yes for Export Page Image, otherwise, select No.
  11. By default, the exported documents are marked as complete at runtime so that you can differentiate between documents that have completed capture processing and the documents that are yet to be processed. If the Export activity is not the end of document processing, you can chose not to mark the document as completed by clicking No for Mark Completed.
  12. Click Save.

    • At runtime, the documents supplied to the Export activity are exported.

    • If an export connector is configured for the process or document type and an error occurs, the export activity still completes. A message is recorded in the complex variable for the document that could not be exported.

    • If an export connector is not configured for the process or document type, the export activity is still completed. The details of that document, except the name of the export connector, are recorded in the complex variable.

    • You can enable multiple instances of Export Service and keep connectors loaded during export by setting the "SupportMultipleInstances" and "RemainLoaded" properties to True in the INF file (available at your installed location) for the Kofax Export Connector. By default, this file is located at: C:\Program Files (x86)\Kofax\TotalAgility\ExportConnectors\bin\KEC-TotalAgility.

      For more information on these properties, see the Kofax Export Connector for TotalAgility help.