Welcome > System Settings module > System tasks

System tasks

System tasks are routine tasks that TotalAgility performs. You cannot create a new system task or delete a system task. You can modify the interval in which to execute a system task and deactivate a task, if needed. You must have necessary permissions to configure system tasks. TotalAgility performs the following routine tasks:

  • Archive Jobs: Moves archive jobs from live to archive database.

  • Capture Data Clean-up: Removes the child capture data orphaned during the high level delete where particular object is removed from the database and all child data is left untouched. Deleting the pending capture data in chunks grouped by object types helps to reduce the delete operation time and minimize the chances to encounter deadlocks across several tables. This significantly improves delete performance. (Default: 0 Days 24 Hours 0 Minutes)

  • Create Exceptions: Creates jobs on a configured exception map. Also creates jobs or alert tasks configured on triggers at the process level.

    Note You can configure exceptions at the server or process level.

  • Create Jobs: Creates jobs configured on business events.

  • Device Management Cleanup: Cleans up device-related data, such as expired device and old scan history records. The default schedule to run this task to clean-up the scan history is every one hour.

  • Evaluate Jobs: Core Worker service evaluates jobs on job creation and activity completion.

  • Export: Performs Export activities to export documents to specified Kofax Export Connectors.

  • Ingest: Ingests documents from various sources (Email, Fax, FOIP, File) and creates the specified business processes.

  • Job Scheduling: Scheduler creates a job on the configured map. See Add a job schedule.

  • KM FtpFetch: Retrieves jobs submitted to the configured FTP server from Konica Minolta devices.

  • License Threshold Monitoring Interval: Determines how often to check for license threshold exceptions and raise an alert (Default: 1 minute). Once the threshold is met and the interval has passed, the exception is raised.

  • Monitoring: Monitors database at a set time interval and executes multiple checks, for example, whether to fire an exception or trigger.

  • Online Learning: Runs automatic Online Learning on the documents marked for online learning during validation.

  • Perform Auto Activities: Executes automatic activities at a set time.

  • Process Activities: Performs auto work allocation based on the algorithm selected. See Configure the work process.

  • Process Capture Timeouts: Cleans up data for expired document capture sessions in the TotalAgility Workspace.

  • Process Session Timeouts: Forces user logoff on session timeout.

  • Process State Actions: Executes action configured on states (Restart\CNJ). See Create a state.

  • Retention Policy: Marks items for deletion for which the retention period and number of versions have exceeded the defined limit, and then deletes those items. This task executes once every seven days by default; you can set the minimum Interval to one hour. If the item that the system task tries to delete is not deleted, the item is recorded in the Retention Policy Failures table. Failures are cleared automatically when the system task executes the next time. See Retention policy system task.

    Note The Retention Policy system task is CPU intensive and should be ideally scheduled during non-working hours.

  • Transformation Server Execution: Performs the following automatic capture activities: Extraction, Classification, PDF Generation, Image Processing and Composite.

  • Xerox FtpFetch: Retrieves jobs submitted to the configured FTP server from Xerox devices.

See Manage system tasks.