Create a PDF profile
See PDF profiles.
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Navigate to
.
The PDF generation profiles page appears.
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Click
New.
The New PDF generation profile dialog box is displayed.
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Enter a
Name for the PDF profile,
such as Customer Onboarding.
The name cannot be more than 50 characters.
- Optional. Enter a Description for the PDF profile, such as "Use this profile to generate PDFs for the Customer Onboarding documents."
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To select the mode of generation of recognized text in PDF (PDF/A)
format, select either option for
Text export mode:
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Image only (default): Exports images only from a PDF file.
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Text and images: Exports both text and images from a PDF file.
If using this mode, select the Add tags option; otherwise, the generated PDF may contain OCR data (text) with extra spaces between letters. For example,
A R R O W C O M P O N E N T S O L U T I O NS
.
-
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Select the
PDF version for the
generated output PDF files.
TotalAgility supports the following versions of PDF:
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Auto
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PDF Version 1.3
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PDF Version 1.4
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PDF Version 1.5
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PDF Version 1.6
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PDF Version 1.7 (default)
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To make the output PDF files PDF/A-compliant, select the
PDF/A compliance for the
selected version. (Default: None)
PDF/A is an ISO-standardized version of the Portable Document Format (PDF) specialized for the digital preservation of electronic documents. It targets the reliable long-time preservation of digital documents with text, raster images and vector graphics as well as associated metadata.
- To specify the document structure and allow the extraction of page content, Add tags to the PDF document. Tags are useful for identifying text and graphics, conversion to HTML and XML file formats, and interpretation by assistive software for the visually impaired.
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In the
Picture settings group,
configure the following:
- Resolution: The resolution of PDF images. TotalAgility supports the following resolutions: 72, 96, 120, 200, 240, 300, 360, 400 and 600. (Default: 300)
- JPEG quality: The JPEG quality for color pictures saved in the output file. The quality can range from 1% to 100%, with 100% being the best quality. (Default: 100)
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In the
Picture format group,
select the format for black and white, gray and color pictures. Based on the
selected PDF version (default PDF version 1.7) and the PDF/A compliance, the
supported picture formats are displayed in the
Picture format group.
Refer to the following table for the supported picture formats for different PDF versions.
PDF version
PDF/A compliance
Supported picture formats
B&W picture format
Gray picture format
Color picture format
Auto
None (default)
CCITT4, JBIG2Lossy and JBIG2Lossless
JPEG, JPEG2000 and LZW
JPEG, JPEG2000 and LZW
PDF/A-1a and PDF/A-1b
CCITT4, JBIG2Lossy and JBIG2Lossless
JPEG
JPEG
PDF/A-2a, PDF/A-2u, PDF/A-3a and PDF/A-3u
CCITT4, JBIG2Lossy and JBIG2Lossless
JPEG and JPEG2000
JPEG and JPEG2000
PDF Version 1.3
Not applicable
CCITT4
JPEG and LZW
JPEG and LZW
PDF Version 1.4
None (default)
CCITT4, JBIG2Lossy and JBIG2Lossless
JPEG and LZW
JPEG and LZW
PDF/A-1a and PDF/A-1b
CCITT4, JBIG2Lossy and JBIG2Lossless
JPEG
JPEG
PDF Version 1.5, PDF Version 1.6, and PDF Version 1.7
None (default)
CCITT4, JBIG2Lossy and JBIG2Lossless
JPEG, JPEG2000 and LZW
JPEG JPEG2000 and LZW
PDF/A-2a, PDF/A-2u, PDF/A-3a and PDF/A-3u
CCITT4, JBIG2Lossy and JBIG2Lossless
JPEG and JPEG2000
JPEG and JPEG2000
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To use compression, configure the following settings in the
Compression group:
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Click
Yes for
Use compression.
Other options in the Compression group appear.
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Select the
Sensitivity from a
range of 1 to 5.
A high sensitivity setting preserves faint data, increases quality and increases the file size. A low setting reduces the file size but suppresses textured backgrounds and reduces the quality.
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Select the
Background quality
from a range of 1 to 5.
TotalAgility renders the background as a compressed image, and this parameter controls the quality of this image. A high setting increases quality, but decreases compression and increases the file size. A low setting reduces the file size, and increases compression, but reduces the quality.
- To detect and adjust picture quality and file size, click Yes for Use Picture Detection and select the Picture Detection Quality from a range of 1 to 5.
- To detect and adjust picture quality and file size, select Picture detection and then select the Picture detection quality from a range of 1 to 5.
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Click
Yes for
Use compression.
- Click Save.