FoIP

Integrate TotalAgility with Fax Over Internet Protocol (FoIP) import source to receive messages through FoIP after you configure the import connection settings.

  1. In the New import source dialog box, on the Type list, select FoIP server type.
  2. Enter a unique Display name for the mailbox.
  3. By default, the import connection is Active.
  4. To normalize the incoming image files to TIFF and create pages, select Normalize images and create pages. (Default: Clear)
    Note
    • To normalize images and create pages for the images in Import (old behavior), the Normalize images and create pages option is enabled on upgrading TotalAgility from version 7.5.0 or lower. We recommend that you do not select this option for new process maps.

      For new process maps, keep this option clear (default). Use the Document conversion activity to normalize the images and then create pages for the images. You can also address issues such as scaling and orientation in the Document conversion activity and then use any Capture activities in your process map.

    • The Document conversion activity runs on the transformation server (scalable and optimized for heavy loads) that can manage the tasks of converting, splitting images and creating pages efficiently.

  5. To import an EML file same as the original email including attachments, select Include complete message as EML file. (Default: Clear)
  6. To import an MSG file same as the original email including attachments, select Include complete message as MSG file (Default: Clear)
  7. In the Skip import for files of size (bytes) less than field, enter a valid file size. TotalAgility skips the conversion of files with file size less than specified in this field. (Default is 0, which means this field is ignored.
  8. Under VRS Processing, configure the following settings:
    1. On the Scan/VRS profile list, select a Scan/VRS profile.
    2. To apply the selected Scan/VRS profile to the documents, select Apply Scan/VRS profile to eDocuments. (Default: Clear)
  9. For Document Archiving, in the Archive folder field, enter the path to a local folder (such as, C:\Archive) or a network folder where the archived documents are stored. For more information, see Kofax TotalAgility Administrator's Guide.

    To test the archive folder, click Test archive folder.

  10. To send notification emails to configured email addresses when the document import process is partially successful or failed, configure the following Notification Settings:
    1. In the Reject notification recipient list (delimited by “;”) field, enter email addresses to which you want to send the notification. Delimit each email addresses with a semicolon.
    2. To attach the original message (in eml format) to the notification mail, select Include complete email message as attachment. (Default: Clear)
    3. In the Message from field, enter the email address of the sender.
    4. To verify whether the recipient list have received the emails by sending a test mail, click Send a test notification email.
  11. On the Job type list, select one of the following job types to associate an action with the POP3 server so that a job can be created at runtime.

    Create new job(Default)

    1. On the Select a Process list, select a process or case.

      If the selected process or case map has any initialization variables, the parameters appear under Initialization variables.

    2. To map the parameters to the initialization variables, on the Mapping list of the initialization variable, select a dynamic value or click and enter a static value.

    Create new case

    1. On the Case list, select a case map.

      If the selected case map has any initialization variables, the parameters appear under Initialization variables.

    2. Select an Expression type:

      • Regular: Enter an expression to extract the case reference from a subject in the Case ref field.

      • XSL: Enter an XML expression to extract the case reference from the XML data in the Case ref field.

      • None (default): Automatically uses the job ID as the case reference.

    3. Map the parameters to the initialization variables, using a dynamic or static value.

    Create job in case

    1. On the Process list, select a process, case fragment or case.

      If the selected process or case map has any initialization variables, the parameters appear under Initialization variables.

    2. Select an Expression type:

      • Regular(default): Enter an expression to extract the case reference from a subject in the Case ref field.

      • XSL: Enter an XML expression to extract the case reference from the XML data in the Case ref field.

    3. Map the parameters to the initialization variables, using a dynamic or static value.

    When you use a process with a document initialization variable; a new job is created for each document. However, when you use a process with a folder initialization variable; one job is created and the documents are added to the folder.

  12. Click Save.

    The New import connection dialog box is displayed.

  13. Click Save for the changes to take effect.