System tasks

System tasks are routine tasks that TotalAgility performs. You cannot create a new system task or delete an existing system task. You can deactivate a task, modify the interval in which to execute a system task, set the timeout interval, and define the system task operating time, as needed. You must have necessary permissions to configure the system tasks.

TotalAgility performs the following routine tasks.

Archive/Delete Items	Moves archive jobs from live to archive database.
Capture Data Clean-up	Periodically scans the PendingBinariesToDelete table and create a new DeleteCaptureBinary worker task for each chunk of binaries. (Default interval and default Timeout interval is 10 Mins) The chunk size is determined by a number of binaries. You can configure the chunk size in the system settings. See Core Worker.
Create Exceptions	Creates jobs on a configured exception map. Also creates jobs or alert tasks configured on triggers at the process level. You can configure exceptions at the server or process level.
Create Jobs	Creates jobs configured on business events.
Device Management Cleanup	Cleans up device-related data, such as expired device and old scan history records. The default schedule to run this task to clean-up the scan history is every one hour.
Evaluate Jobs	Core Worker service evaluates jobs on job creation and activity completion.
Process MS Exchange Events	Periodically polls the configured Exchange servers to get the outstanding events processed by TotalAgility. This maintains an Exchange state property for each server so that it will get only new events since the last time it checked.
Ingest	Ingests documents from various sources (Email, Fax, FoIP, File) and creates the specified business processes.
Ingest Local Connectors	Ingests documents from various sources (EWS, IMAP, MS Graph, POP3, Fax, File) via Message Connectors configured in TotalAgility Designer and creates the specified business processes. This system task is available for on-premise multi-tenant environment and only used for integration server.
Ingest Shared Connectors	Ingests documents from various sources (EWS, IMAP, MS Graph, File) via Message Connector pools configured in Tenant Management System and creates the specified business processes. This system task is only available for on-premise multi-tenant environment. (Default and minimum time interval is 1 Minute)
Job Scheduling	Scheduler creates a job on the configured map. See Manage a job schedule.
KM FilesFetch	Retrieves jobs submitted to the configured FTP server from Konica Minolta devices.
License Threshold Monitoring	Determines how often to check for license threshold exceptions and raise an alert (Default: 1 minute). Once the threshold is met and the interval has passed, the exception is raised.
Monitoring	Monitors database at a set time interval and executes multiple checks, for example, whether to fire an exception or trigger.
OAuth Server Token Refresh	Checks the validity of the refresh token for each OAuth server after every minute and renews the token before it expires. You can configure the refresh token validity using the Refresh token validity duration field at the time of configuring an OAuth server. If this field value is set to zero, the refresh token always remains valid. This task can renew the refresh token only if the OAuth server supports. If the OAuth server does not have a refresh token associated with it, for example, the OAuth server details were saved but no authorization was done, then the system task skips renewing the refresh token.
Online Learning	Runs automatic Online Learning on the documents marked for online learning during validation. For best practices on Online Learning system task, refer to "Online Learning System Task" in Kofax TotalAgilityBest Practices Guide.
Perform Auto Activities	Executes automatic activities at a set time.
Process Activities	Performs auto work allocation based on the algorithm selected.
Process Capture Timeouts	Cleans up data for expired document capture sessions in the TotalAgility Workspace.
Process Session Timeouts	Forces user logoff on session timeout.
Process State Actions	Executes action (Restart\Create new job) configured on states. See Create a state.
Reporting	Performs (extract/transform/load) of reporting data and transforms data from staging to warehouse.
Retention Policy	Marks items for deletion for which the retention period and number of versions have exceeded the defined limit, and then deletes those items. This task executes once every seven days by default; you can set the minimum Interval to one hour. If the item that the system task tries to delete is not deleted, the item is recorded in the Retention Policy Failures table. Failures are cleared automatically when the system task executes the next time. See Retention policy. The Retention Policy system task is CPU intensive and should be ideally scheduled during non-working hours.
Transformation Server Execution	Performs the following automatic capture activities: Extraction, Classification, PDF Generation, Image Processing and Composite. This system task is only available for TotalAgility in an on-premise multi-tenant and Azure environments. It is not available for TotalAgility on-premise. For an on-premise installation, the Transformation Server service continuously runs when configured to execute the capture activities.
Upgrade Jobs	Performs upgrade of jobs for the requested process versions.
Xerox FtpFetch	Retrieves jobs submitted to the configured FTP server from Xerox devices.

How to: Manage system tasks